Seminole Lakes Property Owners Association
Board of Directors Meeting
September 13, 2010
Minutes

Call to Order: Bob Toth called the meeting to order at 10:04 AM at the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Linda Huber, Al DiSessa, and Bill Murphy. Fred Eyrich was absent. Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no objections or corrections, the June 14, 2010 minutes were accepted.

President’s Report: Bob Toth reported that business continued as usual despite there being no meetings in July and August. He noted that Wayne Karlak resigned as Chair of the Activities Committee. Wayne and Barbara Karlak were thanked for their many efforts over the past years. The Committee members were also thanked. The POA is hosting the Holiday Dance on December 6th at the Twin Isles Country Club and also the New Years Day event at the pool. Galen Price has volunteered to oversee these two events.  Pres Report

Treasurer’s Report: Al DiSessa began his report by stating the past three months ended with a surplus bringing the year-to-date surplus to $25,838. Banking relationships have been expanded to four banks by adding Florida Community Bank. Currently, there are eleven CDs, two money market accounts, and one operating account. The recent road re-sealing project includes a payment of $40,000 to be charged to the road reserve. This will also extend the remaining life of the roads. Later this month, the Board will meet for a 2011 budget planning workshop. Treas Report

Committee Reports:
Telephone Directory: June Toth reported on the recent SB 1196 which impacted the POA’s official records and in particular, phone numbers and e-mail addresses. In order to publish and use this information, owners must sign a waiver. Many residents have already submitted their signed forms, and all others were encouraged to do so. Waivers were available at the rear of the church and may also be obtained from the website: www.slccfl.com.

Management Report:
Sherry Danko reported on the current accounts receivable (27 owners owe for September and 9 owners owe for two or more months). Since the June meeting, there were 12 AVOs and 4 work orders submitted to Greenscapes. They returned 12 responses which were forwarded to the applicable owners. Sherry Danko also gave an overview of violation letters mailed since the June Board meeting (12 letters) most of which were for significant weeds, truck, and parking issues.

Old Business:
Environmental Resource Permit Update: Bob Toth gave an overview of the status of the dispute between the Developer and the POA regarding the responsibility of the storm water drainage system. Extensive research has been done; the attorney has been consulted; an engineer was hired to review the matter, and SWFWMD was involved. The Developer’s attorney recently sent a letter stating their position remains the same, and they feel the POA has responsibility for the permit. The POA and its attorney, backed by SWFWMD, feel the Developer is responsible as much of the system is on the golf course and the related lakes. If the Developer wishes to discuss this further, the POA would be willing to do so as a shared agreement would likely be the best solution. No further action will be taken at this time. Env Resource Report

Burnt Store Road Project: Bob Toth reported he attended a status meeting on September 8th. Signs and silt fences have been erected. No actual construction has begun but will do so shortly with the clearing of trees and bushes for the retention ponds. The closing of Burnt Store Road from Acline Road north should happen April 2011 and reopen October 2011.

Street Seal-coating Project: Bill Murphy had high praise for D&G Seal Coating. He felt they exceeded his expectations. Despite many false starts due to the bad weather, the project was completed. It is thought this process will add 2 to 5 years to the life of the roads. There are some areas that will need close watching as they are spongy due to the high water table. Owners may see some white spotting on the roads also due to the high water table. It is expected as the rains stop and the water table recedes, the white spots will wash away as they are dried calcium deposits. Bill Murphy thanked those members that assisted with the project. Overall, he felt the project was well worth the expense. Seal Coating Report

New Business:

Architectural Review: Bob Toth presented the following:

26250 Feathersound: install storm shutters
26267 Stillwater: paint house similar color to others
26448 Feathersound: install solar panels for roof fans
10219 Windsong: install aluminum lanai shutter
26229 Feathersound: paint house similar color to others
10214 Arrowhead: repaint driveway and exterior of house similar to other houses

Linda Huber moved, and Bill Murphy seconded to approve the afore-mentioned ARB requests. The motion carried.

Pruning of Trees on the Common Ground: Bob Toth advised a contractor was hired to trim the common area oak trees in July. The intent was to remove the large branches hanging over the roadway in the event of a hurricane or bad wind storms. The pruning did not go as planned. The City of Punta Gorda sent a letter advising the trees were not trimmed in accordance with the City ordinance. The City further advised an arborist must be hired to inspect and help develop a plan of remediation of the trees. An arborist was hired who visited the property and prepared a report. The Board is currently developing a plan of action to submit to the City. To date, all steps of this process have been found satisfactory by the City. In the October Grapevine, residents will be provided with information for the proper pruning of their own trees. Tree Report

Guardhouse Renovations: Bill Murphy reported the guardhouse is beginning to show its age. The doors have been leaking badly. After obtaining bids from two companies, it was decided to install two standard doors (as compared to the non-standard size now) with glass transoms above them. The new doors will have thermo pane, low E glass to minimize the heat from the sun. At approximately half of the other company bid, Quality Door & Window submitted a bid of $1,670.64. Bill Murphy moved, and Linda Huber seconded to approve the bid from Quality Door & Window. The motion carried. Additional improvements will include painting and new carpet.

Next Meeting: The next Board meeting will be October 11, 2010 at 10:00 AM.

Comments for Future Discussion:
An owner asked when would the oak trees be remedied. Bob Toth answered that the Board is working with Greenscapes and the arborist to develop a three year plan of restorative pruning. Sherry Danko added that the arborist stated it would be premature to remove the trees at this time without giving them an opportunity to be restored. Another owner suggested removing the oaks but was noted oaks and other hard wood trees are required per City Ordinance.

A new owner thanked the Board for helping with his smooth transition to the community. He noted there was a burned out FP&L light on Route 41 near the entrance. Bill Murphy would check. There was also some discussion about speeding within the community. It was suggested to put a reminder in the Grapevine.

Adjournment: With no further business to come before the Board, the meeting adjourned at 10:45AM

Submitted by,

Sherry Danko

Sherry Danko

For Linda Huber, Secretary

 

 

 

 

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