Seminole Lakes Property Owners Association
Board of Directors Meeting Minutes
October 12, 2009

Call to Order: Bob Toth called the meeting to order at 10:05 AM. At the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Joe Ring, Nick Cole, Linda Huber, and Fred Eyrich.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the September 14, 2009 minutes were accepted.

President’s Report: Bob Toth provided a summary of suspicious activities regarding the individuals staying in an unfurnished home with the knowledge of the owner. The home is going through the foreclosure process. The Board monitored the situation, had several communications with the owner and with the City and was able to put enough pressure on the individuals to cause them to leave the community. Bob Toth also reported on the presentation by Commissioner Bob Starr at the SCCC. The County has received a grant which will enable them to purchase some hybrid buses and establish some bus routes between Murdock Center Plaza and Punta Gorda. Through efforts by representatives from Seminole Lakes and Burnt Store Meadows, the buses will go as far south as Seminole Lakes Plaza. Although this is not a definite yet, we will continue to give input before any decision is made by the County and City. Pres Report

Treasurer’s Report: Nick Cole reported the year-to-date deficit is less than budgeted due to the costs of the SEMLAK lawsuit winding down. By the year’s end, it is expected the final figures will be right on target despite the inclusion of few remaining legal fees and recording of some bad debt. He advised owners will receive the proposed 2010 budget information in the mail prior to the November 9^th meeting. Nick Cole will be presenting the 2010 Budget to the Board for approval at that meeting. Treas Report

Committee Reports: Linda Huber introduced the following:

Creative Arts: Joy Scott announced the Artisan’s Holiday Sale will take place on November 15^th from 2-5 PM. A flyer will be forthcoming. In March, there will be a bus trip to the Broadway Palm Theater for lunch and a production of the King and I. The Committee will be decorating on December 4^th.

Management Report: Sherry Danko reported on the current accounts receivable (2% of owners), AVOs (6) and work orders (4) for Greenscapes, and an overview of violation letters mailed since the September Board meeting (30 letters) most of which were for significant weeds.

SWFWMD Permit and Condition of the Lakes: Bob Toth gave an overview of what had transpired in the past month regarding the lakes and storm water drainage permit under the control of the developer. The system was inspected by Johnson Engineering. The inspection showed the underground facilities to be in accordance with the permit. However, the inspection does not address water quality (large amounts of algae) or shoreline erosion. In response to the developer’s offer to pay the POA an annual sum to care for the lakes, Bob Toth presented the developer with copies of quotes indicating a more realistic price for maintaining the lakes. He expects to hear back soon and will continue to keep the owners informed. Owners expressed concern about taking over the developer’s responsibilities and want to be sure all potential problems are accommodated for in the annual payment.

Architectural Review: No formal requests. An application will be submitted soon requesting approval to extend a lanai.

Pool Grids: Bob Toth advised some pool grids needed to be replaced which meant a shared expense with the developer. Bob Toth moved, and Nick Cole seconded to approve the approximate $860.00 for the grids to be replaced by Howard’s Pool Service. The motion carried.

Access Control: Nick Cole gave a detailed Power Point presentation regarding the Access Control Committee’s recommendation for improving the existing system. The report included details of the review process, the committee findings, details of the evaluation process for new equipment, safety concerns, costs, summary details, and their recommendations. These included: replacing the transponder system with a bar code system, adding a tag recording video camera for the front gate, add face camera for the visitor entrance gate, add general view camera to capture all incoming activity at entrance gates, and change back gate to exit only. Nick Cole advised the project could be funded with reserves and would be phased in to allow owners to become accustomed to the new system. Nick Cole moved, and Linda Huber seconded to accept the recommendations of the committee and purchase the equipment and installation at a cost not to exceed $25,000. Bob Toth advised the Punta Gorda Police Department have made negative comments in the past regarding our back gate system and offered his support of the upgrades as they should address most deficiencies. Linda Huber added the transponders have been problematic for some time. Resident comments included: unneeded expense; forcing owners to use 41 is undesirable; security compromised by the golf course; Nick Cole reminded the owners this is access control and not security; access control is a positive selling feature; glad to see the upgrades; clickers no longer available; transponders defective; incoming piggy backing of cars is a serious problem. The motion carried.  Access Control PowerPoint Presentation

Bar Code Entry: Nick Cole felt this was the appropriate time to set policy for who may obtain barcodes as we transition into the new system. Nick Cole moved, and Linda Huber seconded to approve the following bar code policy:

Bar code entry is available for motor vehicles legally licensed for operation on Florida public streets as follows:

Bob Toth asked about renters getting approval. Linda Huber advised there is a process for renters and the owner can obtain the rental approval form on the website, complete and submit to Star Management. A question was asked if residents will have to purchase the new barcode and was told the initial bar code for owners is included in the $25,000 and subsequent codes could be purchased under $5. The bar code system would have an internet interface and could be managed from any location. The motion carried.

Next Meeting: The next Board meeting will be November 9, 2009 and will be the annual budget meeting.

Owner Comments:
An owner inquired about the status of the fence on Arrowhead. Linda Huber advised the Board has discussed this issue and is working with the attorney about what defines a fence and will report back at the November meeting.

Another owner expressed concern about access to the public golfers.

An owner asked about the legal costs for the SEMLAK lawsuit and expressed concern about possible problems in the future. It was noted there should be no further problems.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:15 AM

Submitted by,

Sherry Danko

For Linda Huber, Secretary