Seminole Lakes Property Owners Association
Board of Directors Meeting
October 13, 2008
Minutes
Call to Order: Bob Toth called the meeting to order at 10:00 AM.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Jay Ward, and Linda Huber. Nick Cole and Joe Ring were absent.
Also present, was Sherry Danko, from Star Hospitality Management.
Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.
Disposal of Minutes: With no corrections, the September 8, 2008 minutes were considered accepted.
President’s Report: Bob Toth made commented regarding the recycling pickup being moved from Saturday to Wednesday. All other pickups remain the same. Bob Toth added that Vic Poitras was instrumental in getting the Developer to contribute $175.00 towards mulching around the tennis hard courts and clubhouse parking. Volunteers will help with removing the dead vegetation. Bob Toth stated a resident is interested in renting the clubhouse to operate the bar and restaurant; however a contract has yet to be signed. The Board would support this and will keep the membership advised of developments.
Treasurer’s Report: In Nick Cole’s absence, Sherry Danko gave the Treasurer’s Report. She reported that year-to-date deficit of $23,677 is within projections and the Board plans to be on target by year end. Nick Cole directed to have $90,000 rolled over in the Countrywide CD expiring 9/30/08 at 3.9% for 7 months. The balance will be returned to Seminole Lakes for further placement consideration into a CD or the money market. The proposed 2009 budget will be mailed to all owners with a cover letter announcing the budget meeting scheduled to be held November 10, 2008.
Committee Reports: Linda Huber introduced the following:
Activity: In Wayne Karlak’s absence, Jay Ward gave the report. He noted Bocce Ball has resumed alongside the pool every Monday at 4pm and all owners are invited. There is also monthly bingo at the Tiki Hut, Oktoberfest on October 8th, and the Halloween Party on October 31st.
Management Report: Sherry Danko reported on the current accounts receivable (3.0% of owners with 3.0% owing small amounts of less than one month), AVOs and work orders for Greenscapes, and an overview of violation letters mailed since the September Board meeting (33 letters).
Old Business:
Summary of Lake D: Bob Toth gave an informative power point presentation of the Lake D repairs. The actual cost of the project was $51,636 which was just under budget.
New Business:
Architectural Review: Jay Ward reported there were no new requests. It was noted that the fence issue is still under review. It was agreed that the ARB form would be updated to include a line for equipment access to the owner’s property.
Metal Roofs: Bob Toth reported that an owner requested clarification of what the POA allows regarding metal roofs. The Board never passed a rule allowing metal roofs but did approve one such roof after the fact based on attorney advice. A clarification will have to be forthcoming and may become part of the recommended changes to the governing documents. Bob Toth asked residents for comments on this issue.
CERT Committee: Bob Toth gave an overview of the volunteer structure of CERT. He noted that to allow for continuity, it was decided that the Board President would be the Board liaison for CERT in a manner similar to the Vice President being the oversight director for the ARB. It is recognized that CERT receives its training and direction for the City of Punta Gorda Fire Department. The Board President, as liaison, would provide support to CERT. Bob Toth, asked Mike Hirsh to provide some general comments to the audience about CERT regarding training, duties, and requesting volunteers. The Board agreed to this change in structure.
Update Governing Documents: Bob Toth stated that various Boards of the POA have discussed updating the governing documents. Inasmuch as the current Documents include Developer language that should be deleted, have the need for clarification in various areas, and should provide for the statutory updates; Linda Huber was asked and has agreed to form a committee to develop a plan to make these changes. This is a huge undertaking that will take several months before the plan can be submitted to the Board for approval. Once the plan is approved, the actual work of updating the documents will begin. It was noted that the Developer maintained some say in the Documents and should be sent a letter about the upcoming re-write.
Next Meeting: The next Board meeting is scheduled for November 10, 2008, and will be the annual budget meeting.
Owner Comments: None.
Adjournment: With no further business to come before the Board, the meeting adjourned at 10:40 AM
Submitted For Linda Huber, Secretary