Minutes of the Board of Directors Meeting

Seminole Lakes Property Owners Association, Inc.

Budget Meeting

November 13, 2006

 

Call to Order: The meeting was called to order at 10:00 AM by Bob Toth, President, at the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Sandy Blaesing, Al DiSessa, Linda Huber, and Dan Langone. Also present was Sherry Danko, Star Hospitality Management.

Notice of Meeting: The meeting notice was posted in accordance with the Association Bylaws and Florida Statute 720.

Disposal of Minutes: Al DiSessa moved, and Dan Langone seconded to approve the October 9, 2006 Board meeting minutes. The motion carried.

President’s Report: Bob Toth began his presentation with re-introductions of the Board and Star Hospitality Management for those owners who had been away for the summer. He also noted that Bill Albers, councilman recently appointed to fill Dave Phelen's position has asked to attend our December board meeting to introduce himself and speak for a few minutes.  The Board has accepted his invitation. Bob Toth continued with a comprehensive slide presentation which detailed what the common elements of the Association consist of. They include the guard house, boundary wall, security system, roads, lakes, landscaping, irrigation, drainage system, and electric. Bob Toth also discussed useful remaining life, replacements costs, and full funding versus partial funding.  Slide Presentation

Treasurer’s Report: Al DiSessa stated that October reported a deficit of $2,283 due to certain expenses being paid for in October. Year-to-date, the Association is still in excellent shape with regard to operating funds. Al Disessa continued with figures on the reserve fund which expect to top out at $436,839.58 by the end of the year. Al DiSessa’s report included facts and figures pertaining to legal expenses and the need to sometimes involve the attorney when enforcing the Covenants. Al Disessa ended his report with brief mention of a couple of year-end projects ( benches, fountain, and bulletin boards) as well as the reference to other projects in their early stages which will be addressed in 2007. Full Report Nov

Old Business:

Shopping Center Lights: Dan Langone reported that a letter has been sent to the Developer of the Shopping Center regarding the offending lights in the parking lot. No answer has been received yet.

CERT Insurance: The POA has applied for a medical pay policy of the CERT volunteers. That policy is now in effect. Dan Langone also noted that any claim against the POA should be reported to the Board who will notify Jack Hall. He will update the Board and Star on the progress of any claims.

Benches: The ad hoc committee researched benches and presented five different types of benches to the Board. The material was distributed to the board members and then Sandy Blaesing recommended two (2) six foot length and two (2) four foot length benches in a cedar color with black legs. After further discussion; Sandy Blaesing moved, and Dan Langone seconded to purchase the benches at an approximate cost of $1,520. The motion carried. The four possible areas selected for the benches are: front entrance by the lake where the sidewalk is facing the lake looking at the water fountain; the front entrance where we have the picnics; at the lift station at the end of Seminole Lakes Blvd and Feathersound Dr. in front of the shrubs; and at the lift station on Arrowhead Drive in front of the shrubs facing the street.

New Business:

ARB: Sandy Blaesing reported there was a "grass roots" effort to install an aluminum fence at the Feathersound Lift Station. After discussion on the pros and cons; Sandy Blaesing moved, and Al DiSessa seconded to approve the installation of the 8 foot piece of black fence (to replace the white latticework) at an approximate cost of $850.00. Owners’ comments expressed the following: concern about seeing through the fence; climbing bougainvillea would cover it; it is similar to the gate style; and concern about the bulletin boards. The motion carried. Jack Fearn and Gayle Morris would install the fence.

Sandy Blaesing continued her ARB report with three requests for paint color changes and one for the installation of a flag pole and curbing around a mailbox. Sandy Blaesing moved, and Linda Huber seconded to approve the paint colors. The motion carried. Sandy Blaesing moved, and Dan Langone seconded to approve the installation of the flag pole and curbing. The motion carried.

Resident Recognition: Linda Huber read four nominations received for Pat Hart this month recognizing her contributions to the community with regard to the landscaping committee. Pat was given a gift certificate to a local restaurant. Nov MVP

2007 Budget: Al DiSessa gave an overview of the proposed 2007 budget to the owners and the Board. Input was provided by the Committees, the Board, and Star. After careful evaluation of the current financial picture and next year’s financial commitments, Al Disessa moved, and Sandy Blaesing seconded to adopt the 2007 budget as proposed. Comments included the following: confirmation that $2,000 for CERT was included in the budget and that the swimming pool funding, if not needed after the end of January, would be rolled over into 2008. The motion carried. The breakdown is as follows:

For Parcels designated as one (1) Lot $115.00 monthly

For Parcels designated as one and one-half (1 ½ Lots) $172.50 monthly

For Parcels designated as two (2) Lots $230.00 monthly

For Lake A Parcels designated as one (1) Lot $ 17.00 monthly

For Lake A Parcels designated as one and one-half (1 ½ Lots) $ 25.50 monthly

For Lake A Parcels designated as two (2) Lots $ 34.00 monthly

Per recommendation from Al DiSessa and after some brief discussion; Al Disessa moved, and Linda Huber seconded to rollover the $6,200 operating surplus from Lake A into the Lake A reserve. The motion carried. In addition, Al Disessa moved and Sandy Blaesing seconded to move the $47,592.68 in the hurricane reserve/early 2006 reserve over-funding amount to the storm drain reserve ($30,592.68) and the asphalt resurface reserve ($17,000). The motion carried.

Committee Reports: Linda Huber introduced the Chairs or their representatives to present their committee reports.

Access Control: Dan Langone presented the Access Control report which reminded owners to keep mindful of the speed limit. He also encouraged owners to lock their cars parked in driveways due to some recent break-ins of vehicles. Owners spotting suspicious activity should report them directly to the police department. Full Report Nov

Lakes & Roads: Joe Ring reported that the committee would be meeting in late November to discuss options for Lake A repairs.

Landscape: Pat Hart reminded owners of their responsibility to water sod installed by Greenscapes. Also, owners were encouraged to utilize the AVO system for their complaints and questions. The Landscape Committee only addresses the front lawns. The Covenants Committee handles the flower beds. Owners were reminded to submit plans for any major landscaping renovations. Full Report Nov

Maintenance: Fred Eyrich reported that he was obtaining a proposal on replacing the letters on the front sign. It may be very costly. Volunteers are cleaning and painting the sign. Joe Gartner and the red tag program continue to work nicely for bulb replacement. The cost for the storage unit is going up to $1500 next year. Purchasing a shed was suggested as an alternative at a one-time cost of $1875. One owner suggested purchasing a shed large enough to accommodate the golf cart and gas. Fred was requested to look at competitive pricing and alternative options. Full Report-Nov

Covenants: Linda Huber reported that she is looking for a co-chair and additional committee members. She noted that the community is looking very good with only a few homes having dirty roofs, moldy mailboxes, dirty lights, weeds, etc. Owners were encouraged to spruce up their homes by addressing these items which helps to increase the property values in our community. The Committee is also working with realtors to make certain the 6 X 8 sign policy is adhered to.

Management: Sherry Danko reported that the POA’s accounts receivable is in great shape with only three owners having delinquent accounts beyond the current month. She also noted that Greenscapes has been responding timely to owner AVOs and asked owners to contact Star in the event they need some assistance with follow up on their AVOs to Greenscapes.

Next Meeting: The next meeting of the Board of Directors will be Monday, December 11, 2006 at 10:00am at the Burnt Store Presbyterian Church.

Comments for Future Consideration: One owner suggested changing the entrance sign by removing the country club language and adding language about being a deed restricted community. The intersection of Seminole Lakes Blvd. and Stillwater Circle is not lighted properly, and when would the proposed project to properly light the intersection be approved?

Adjournment: With no further business to come before the Board, Dan Langone moved and Al DiSessa seconded to adjourn the meeting. The motion carried, and the meeting adjourned at 11:40 AM.

Sherry Danko

Submitted for Linda Huber, Secretary

 

 

 

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