Seminole Lakes Property Owners Association
Board of Directors Meeting
November 9, 2009
Minutes

Call to Order: Bob Toth called the meeting to order at 10:05 AM at the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Nick Cole, Linda Huber, and Fred Eyrich. Joe Ring was absent.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the October 12, 2009 minutes were accepted and approved.

President’s Report: Bob Toth provided comments regarding the hand-hole inspections. FP&L has hired Pike Electric to inspect the connections in the hand holes and repair as necessary. There may be short interruptions of power and owners would be notified of when the testing will occur. At the January 11, 2010 meeting, Sheriff Bill Cameron and City Manager Howard Kunik will attend the meeting to give presentations. Owners were encouraged to attend. President Report

Treasurer’s Report: Nick Cole gave a comprehensive overview of the proposed 2010 business plan and budget. Included were the following: setting objectives (including reserves, maintaining assets, concluding the 2008 plan to return surplus funds, maintain emergency funds, normalize the rate); describing the process, analyzing the percentages of the main expenses; making recommendations for 2010; and discussing the projected balance sheet for 12/31/10. Nick Cole moved, and Linda Huber seconded to adopt the proposed 2010 budget at a rate of $118 per parcel and $16 per parcel for the Lake A assessment. There was no discussion. The motion carried.  Treasurer Presentation

Committee Reports: Linda Huber introduced the following:

Access Control: Jay Huber advised a new entry system had been approved at the October meeting, and equipment had been ordered. The Committee is planning a December 15^th back gate closing for incoming traffic. A letter will be mailed by Star Management approximately 30 days prior to closing and will provide complete details regarding dates, times, and location for obtaining new bar codes. The committee is waiting on the installation date for the camera equipment. Owner comments included questions about the location of the bar code and review and retention of the camera shots. Per a suggestion from the Police Department, the camera tapes/CDs will be maintained for at least 30 days. It was noted there is no plan to take down visitor driver license information. Access Control Report     

CERT: Mike Hirsh reported that Chief Ray Briggs attended the November 3rd CERT meeting who discussed efforts to administer the H1N1 swine flu vaccine. Volunteers of CERT will assist the City in its efforts. Seminole lakes owners will be advised of the availability of the vaccine via the e-mail system.  Cert Report 

Creative Arts: Connie Swett reminded owners the Artisan Holiday Sale would be the next Sunday, November 15th. Watch for a flyer in your tubes. In April 2010, there will be a trip to the Broadway Palm Theater for lunch and a production of the King and I. On Dec. 4^th, the Committee will decorate for the holidays.

Lakes, Roads, & Maintenance: Bill Murphy reported on the following projects completed or in progress: spraying for weeds along the curbs and gutters, monitoring lamp posts, locating survey markers, adjusting timers for the entrance lights, electrical repairs, replaced guard rail at the Windsong Road golf crossing. Future projects include: front entrance wall repair, guardhouse wall cracks, hydrant marking, evaluate for seal coating, repaint back gate, and common building cleaning. Volunteers were encouraged to join the committee.  Lakes/Roads Maintenance Report

Lake G Shoreline Project: A pictorial presentation of the completed Lake G shoreline repair project was presented as created by George Anderer.

Management Report: Sherry Danko reported on the current accounts receivable (1.6% of owners), AVOs (5) and work orders (8) for Greenscapes, and an overview of violation letters mailed since the October Board meeting (22 letters) most of which were for significant weeds. It was noted the October violation letters were mailed late due to a computer glitch. Anyone receiving a letter but had already addressed the issue should disregard the letter. Sherry Danko reported the attorney’s opinion on the fence is forthcoming and will be on the December agenda.

Architectural Review: Fred Eyrich presented the following:

26303 Stillwater: a request to extend the lanai. Fred Eyrich moved, and Nick Cole seconded to approve the request in accordance with the specifications provided contingent upon meeting City Code. The motion carried.

26181 Stillwater: a request to install a plastic mailbox and post. There was discussion on the plastic post as it differed from the original installation. By general consensus, the Board agreed to the installation of a plastic mailbox and post contingent upon it looking similar to what is being currently used.

Landscape Contract: Oversight Director Bob Toth gave an all inclusive report about the Association’s landscape contract history beginning with Southwest Lawn, moving to TruGreen, and currently with Greenscapes. Over the years, services have been added and refined. For 2010-2011, Greenscapes agreed to reduce their price and were able to do so due to a slight reduction in irrigation inspections and a new mix of chemicals being used. After some additional discussion, Bob Toth moved, and Fred Eyrich seconded to approve the 2010-2011 Greenscapes contract at an annual two-year cost of $281,760. Owner comments included: appreciation of the reduced cost and acknowledgment of the good appearance of the community by visitors. Sherry Danko added that she felt Greenscapes was the most responsive of landscape companies. No community had perfect lawns in light of the water and chemical restrictions. Another owner reminded owners to check their rain gauges. The motion carried.  Landscape Contract History Report

Treadmill: Bob Toth reported that the treadmill used by the members in the exercise room broke. A replacement unit was researched. Sherry Danko had provided information to the Board regarding the NordicTrack Commercial 1500 available at COSTCO. Bob Toth moved, and Linda Huber seconded to approve the purchase of the NordicTrack unit or similar model at a cost not to exceed $1,000 plus tax. The motion carried.

Reserves: Nick Cole reported on his review of the reserves accumulated over the past years. He noted that because the Developer did not create the reserves, our Documents did not require reserves, and the membership had not voted to require reserves; the accumulated reserves did not have the restricted use the Association would likely prefer. Past Boards had good intentions in developing the reserves, but an official approval by the membership is still required. Nick Cole moved, and Linda Huber seconded to direct Star to develop a resolution to protect the specific reserve categories and have ready for a vote at the March 2010 annual meeting. Bob Toth noted that the association did get $325,000 from the Developer at turnover of the common areas to residents; however, that money was not reserves but return of excess assessments from residents. $200,000 was used to repair eroded shorelines and it cost $145,000 to repave the roads. The motion carried.  Reserve Presentation

Comments for Future Discussion: None.

Next Meeting: The next Board meeting will be December 14, 2009 at 10:00 AM.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:140M

Submitted by,

Sherry Danko

For Linda Huber, Secretary