Minutes
Seminole Lakes Property Owners Association, Inc.
Board of Directors Meeting
May 14, 2007
Call to Order: The meeting was called to order at 10:00 AM by Bob Toth, President, at the Burnt Store Presbyterian Church.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Dan Langone, Al DiSessa, Linda Huber, and Jay Ward. Also present was Sherry Danko, Star Hospitality Management.
Notice of Meeting: The meeting notice was posted in accordance with the Association Bylaws and Florida Statute 720.
Disposal of Minutes: Linda Huber moved, and Al DiSessa seconded to approve the April 9, 2007 Board meeting minutes. The motion carried.
President’s Report: Bob Toth reported on the following: A 9,000 square foot building is being built at the Sweet Bay Plaza. No space has been leased as of yet. The Speed Limit on Route 41 has been reduced from 65mph to 60 mph from Tuckers Grade to the Seminole Lakes front entrance and from 55mph to 50 mph from Seminole Lakes to Rio Villa Drive. Taylor-Matthews has been chosen to design the new fire station on Acline Road. Design drawings are still not complete for the Burnt Store Road Expansion or sound abatement wall. Although the road expansion is confirmed, the sound abatement wall will depend on the outcome of an upcoming cost/benefit analysis. May Report
Treasurer’s Report: Al DiSessa reported that April ended with a $7,107.43 operating surplus due primarily to the zero pool expense. The Lake A restoration project has commenced and the anticipated cost of $56,000 is expected during the month of May with some carryover to June. Al DiSessa noted that he is concentrating on the balance sheet accounts and in particular is looking at the SunTrust CD set to expire on June 3, 2007. Accounts Receivable have slipped slightly, but the "late letter" process should address the situation. The reserve balance at April 30, 2007 is $479,059.47 before imputing accrued interest income on CD investments. May Treas Report
Old Business:
Pool Rental Agreement: As reported by Bob Toth, at the March 12th meeting, the Board approved a motion to move forward and negotiate a new pool rental agreement if the terms were as good as or better than the prior agreement. This was accomplished, and an agreement was signed for the period of May 1, 2007 to April 30, 2008. The Board members each signed off on the agreement. In light of this, Bob Toth requested a motion to ratify their earlier decision. Al DiSessa moved, and Dan Langone seconded to approve the new rental agreement. The motion carried. The rent is $1200 per month plus taxes plus the cost of reimbursement to the developer for operating costs. For major repairs over $500, the cost will be shared 50/50 between the POA and the developer. Galen Price agreed to chair the pool committee.
Rules & Regulations: Linda Huber advised that after the proposed Rules & Regulations changes were published in the April Grapevine and discussed at the April Board Meeting, those changes were going to be presented for Board approval by Nick Cole, Chairman of the Covenants and Governing Documents Committee. Nick Cole gave a comprehensive report on the proposed rule changes. He presented them in four segments to be considered for approval by grouping. The first area dealt with the cleanup of some general language issues only and no content change. These involved meeting dates and contractor language. Linda Huber moved, and Jay Ward seconded to approve the segment of the language changes. The motion carried. Area two addressed the documentation within the rules of various regulations that the membership already follows. These include: removal of the fining language as it is not allowed, adding the approval of painting and hurricane shutters to the ARB, fishing policy of catch and release, and adhering to the speed limits. Linda Huber moved, and Jay Ward seconded to approve the segment of documenting current policies being practiced as noted. The motion carried. Area three involved the golf cart rules. The proposed changes included the requirement of headlights, turn signals, windshields and changing the minimum age of 16 to 14 for driving carts, insurance for use of carts other than going to and from and while on the golf course, and reporting reckless endangerment due to bad driving on golf carts. Linda Huber moved, and Jay Ward seconded the motion to approve the afore-mentioned additions to the golf cart rules. Significant discussion followed from both the Board members and the audience. There was clear opposition to the requirement of turn signals despite the statute requirement for their use after sunset and before sunrise. The vote failed. Dan Langone moved, and Jay Ward seconded to keep the current golf cart rules in place and only change the age requirement from 16 to 14. The motion carried. The final area dealt with hurricane shutters. Discussion included the timing of the installation of the shutters, types allowed, impact on fire fighting and police entry, code violations, and sense of security versus same single access for burglars and owners in the house. Most owners were not in favor of a policy limiting the time of installation. The Committee recommended a June 1 to November 30 deployment of shutters with consideration for exceptions by the Board. Bob Toth noted that Burnt Store Isles and PGI do not have policies. He also stated that the State will likely create a policy next year. It was on their docket this year but time did not allow for any policy formation. No motion was made to approve the shutter policy. It was decided to wait until next year to see what the State Legislature develops. Nick Cole thanked the committee for their efforts.
New Business:
ARB: Dan Langone presented one application (26155 Stillwater) requesting approval for removing screens from the lanai and replacing them with clear and tinted acrylic panels and sliders. Linda Huber moved, and Al Disessa seconded to approve the request. The motion carried.
Resident Recognition: Linda Huber asked a member in the audience to pull a name from the "hat". Joe Gartner was selected. Linda Huber read the nomination comments regarding Joe’s contributions with the red tag program. He will receive a certificate and have his picture in the Grapevine. MVP
Common Area: Al Disessa read from some prepared comments regarding the use of the common area regarding an incident of cutting the grass to a very low level without prior approval from the Board that was done by two individuals to use for bocce courts. The Covenants require approval before making a change to the common elements. There was significant discussion from the directors and the membership about the use of the area. It was agreed that the condition of the grass ha improved due to hand watering. Al Disessa moved, and Dan Langone seconded to retract the letters mailed to the two owners regarding the cutting of the common area grass. Discussion followed. Al Disessa stated a responsible spokesperson should present a proposal to create a bocce court location in the community away from the front entrance. Jay Ward noted that a lot was learned from this episode. Howard McCormack reported that bocce and horseshoe courts were investigated in the past but nothing filled the need on the common ground. Nor was the developer interested in renting or selling land for this purpose. Al Disessa amended his motion to state that letters should be sent to the two owners indicating that no further action (sod replacement) would be necessary and that it would be appreciated if they refrained from any further mowing of the common ground. The motion carried. Dan Langone indicated that he and Jay Ward would meet to discuss a location and prepare a proposal to submit to the Board for consideration.
Amenities: Jay Ward presented some comments regarding an independent group of owners pursuing the possible POA purchase of the amenities from the developer. The committee has taken an informal survey of the owners and answered some questions in the Grapevine. The committee is not sanctioned by the Board at this time. They have asked to speak at the April and May Board meetings but subsequently cancelled. They now plan to speak at the June meeting. This is a monumental task which will take great effort from many people. Consider contacting the folks currently involved if you would like to offer your help.
Committee Reports: Linda Huber introduced the committees as follows:
Activities: On behalf of Wayne Karlak, Linda Mack presented the report. The following activities are currently being planned: Holiday Party (12/17), Fashion Show (1/15), Halloween Party (10/29), Preakness Party (5/19), Belmont Party (6/9), Dad’s Day Golf (6/17), Wednesday Mixers, Bingo on the second Wednesday, 9-hole best ball golf scramble, and Pop’s Concert (10/20). The members of the committee were thanked.
CERT: Ray Negrycz reported that the committee trained on fire safety. He reminded owners about dryer vent safety and encouraged owners to read the upcoming article in the Grapevine about regular and proper lint cleanout to avoid fires.
Maintenance/Lakes & Roads: Fred Eyrich began the report by indicating the committee cleaned the pool deck, exterior walls, Tiki Room, and furniture for the opening of the pool. Owners were reminded to change bulbs and clean/repair/replace mailboxes and posts. If you need assistance, please contact Fred Eyrich at 740-0388 (for a fee) before May 21st. Star was asked to contact Greenscapes about the damage to the mailbox and light posts from the weed whacking. The committees will be working together in coordinating the Lake A restoration efforts. Any damage to lawns will be repaired. Some owners are not allowing access through their yards, and this may increase the cost as more time will be needed to transport the dirt around the lake.
Pool Committee: Galen price presented a report which identified the assignments for the committee members, discussed the May 7th pool organizational meeting, advised the committee will work with the Treasurer and Star in paying the reimbursement expenses to the developer and in keeping costs under budget, and advising a new pool facilities calendar will be initiated and posted at the bulletin board.
Welcoming Committee: On behalf of Sue Ziegler, Jay Ward indicated that two new owners were welcomed to Seminole Lakes. Owners were encouraged to advise the committee when new owners are "in town" so they can be officially welcomed.
Management: Sherry Danko gave a final reminder to owners to contact the Star office when going north for the summer and then again when they return. Management continues to work closely with the Board and Committees in serving the community. Sherry Danko supported Ray Negrycz’s comments about dryer vent cleaning. She indicated owners who needed some assistance could contact the Star office for the names and contact information for a couple of vendors who help with this.
Next Meeting: The next meeting will be Monday, June 11, 2007 at 10:00am at the Burnt Store Presbyterian Church.
Comments for Future Consideration: One owner suggested the Board consider taking over the maintenance of the lampposts lights as that is an ongoing issue. The cost would be included in the maintenance fee. Another owner encouraged walkers and bikers who are out after sunset and before sunrise to use lights and wear reflective garments.
Adjournment: With no further business to come before the Board, the meeting adjourned at 11:55 AM
Sherry Danko
Submitted for Linda Huber, Secretary