Seminole Lakes Property Owners Association
Annual Membership Meeting Minutes
March 9, 2009

Call to Order: Bob Toth called the meeting to order at 10:07 AM.

Establish a Quorum: A quorum was established with 303 lots represented in person or by proxy.

Also present, was John McCluskey and Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the March 10, 2008 minutes were approved by general consensus.

Self-Nominations & Closing of Balloting: With no self-nominations from the floor, Bob Toth advised owners to submit their ballots if they had not already done so, and balloting was closed. Ballot counting by the committee would begin.

Vice President’s Report: Jay Ward advised there had been 15 ARB requests in the past year. All but one were approved.

Treasurer’s Report: Nick Cole noted 2008 came in slightly above budget with a deficit of $41K compared to a planned deficit of $36K. The difference was primarily due to legal expenses related to the lawsuit. The 2008 Audit is very close to completion and should be available within a two week period. There will be year end adjustments for legal expense, bad debt, and taxes from the Audit adding approximately $10K to the deficit. These adjustments include pulling some 2009 expenditures into 2008 and several non cash flow items which will not impact the two year plan to reduce the operating surplus. Reserves currently exceed $540K and are appropriately funded in accordance with statutory requirements and Board Policies. The Audit will be issued without recommendations or negative comment and will be available at Star for anyone wishing a copy. We remain confident that 2009 will be managed within plan despite challenges related to the lawsuit and assessment collections. Treas Report Mar 09

President’s Report: Bob Toth thanked all those attending the annual meeting and gave an overview on the following: the hard work of the committees and contributions of the directors, the relationship with the management company, the landscaping contract with Greenscapes, storm recovery, insurance update, the Semlak lawsuit (mediation is expected within 60 days), Covenants Committee and enforcement of the deed restrictions, repair of the Lake D shoreline, rental agreement for the pool, tiki hut, and exercise room, sale of a small easement for the Burnt Store Road widening project, participation on the City Land Development Review Committee and South Charlotte County Coalition, burglaries and subsequent changes to access control, liens and foreclosures. He also noted changes in the Chairs of the Newsletter and the Landscape Committees, other volunteers, and recognition of Seminole Lakes as a great place to live. Pres Report Mar 09

Committee Reports: Linda Huber introduced the following:

Activities: Wayne Karlak touched on the events of the past year including: St. Patrick’s Day dinner, April wine tasting, sunset cruise, Kentucky Derby, Preakness, and Belmont parties, bus trip to Tampa, scramble, Labor Day party, October Fest, Halloween Party, Turkey races, Christmas Party, caroling, New Years Eve party, and bingo throughout the year. All the committee members were thanked for their efforts. Activity Report Mar 09

CERT: Ray Negrycz reminded owners CERT was formed to respond in disasters. He reported on the accomplishments of the year: upgraded status reports, instruction on using fire extinguishers, monthly meetings, red and yellow tape response notification, hurricane readiness, and establishing a ham radio station for communication with the EOC.  CERT Report Mar 09

Access Control: Jay Huber reported the committee had several meetings recently to discuss: back gate usage, transponders and clickers, surveillance cameras, speeding and observance of stop signs, burglaries, COPG Police and Charlotte County Sheriff’s Department, and Neighborhood Watch Program. Access Control Mar 09

Covenants: Kathy Feister reported on the important task of updating and revising the Association Documents. She also advised the committee was very much involved in the rule change regarding the roofing materials and inspections and enforcement of deed violations. Volunteers to join the committee are welcome.  Covenants Report Mar 09

Creative Arts: Marvin Aronow reported on the committee’s efforts for the holiday decorations as well as the planned April trip to the Ringling Museum in Sarasota. Next year the committee will consider Naples, Tampa, or Fort Lauderdale.

Insurance: Dan Langone reported there was a change in agent to Time Insurance in Punta Gorda. The change was due to the lack of service from the former agent. He reviewed all of the coverages including that fact that the POA once again has wind coverage. Ins Report Mar 09

Lakes, Road, & Maintenance: Fred Eyrich reported on the accomplishments of the committee as follows: survey, cleaning, and repair of signage, speed limit signs will need to be addressed in the new year, red tag program for lamp post bulbs, cutting back of the vegetation along the Burnt Store Road wall, Lake D erosion work, and weed spraying along the roadways. Committee members were thanked and volunteers were requested. Owners were reminded to have their contractors clean up after themselves.  Lakes & Road Mar 09

Pool: Fred Eyrich advised owners the pool is available for personal events as well as the POA events. He reminded owners about no glass on the pool deck and about parking requirements. He also reported on the new pool heater and the usage policy.  Pool Report Mar 09

Phone Directory: Linda Huber read the report for June Toth. Statistics for the past year include: 20 new residents, 17 deaths, 16 new information, 46 e-mail updates, and a total e-mail list of 308 names. The 2009-2011 directory will be distributed in September. Please be sure to provide your updated information. Committee members were thanked.  Telephone Report Mar 09

Welcoming: Helen Bodnar presented the report for Sue Ziegler. The committee has been active trying to contact and visit new residents. Often this must wait until the owners arrive in season.

Grapevine: Al DiSessa gave a brief overview of the Grapevine’s efforts since he became the editor in December. He made mention of e-mailing the newsletter in the future. He also thanked the former editor, Linda Mack, and the other volunteers.

Old Business: None.

Sherry Danko thanked the individuals who helped with the registration and ballot counting process.

Discussion on Club Proposal: Dick Benckendorf and Greg Loomis gave a power point presentation on a proposal to lease the clubhouse in conjunction with the restaurant to use for POA functions, social and club meetings, personal functions, dining, etc. Dick’s estimated cost was $10 per month. Members present had the opportunity to ask questions. There would likely be a survey going out to the owners to determine if there was any interest to move forward with negotiations with the developer.  Clubhouse Slide Presentation Mar 09

Rollover of Surplus Funds:

Vote to approve the rollover:
285.5 "yes" votes and 3.5 "no" votes
The rollover of surplus funds passed.

Activity Center:

Vote to pursue studies and investigation in a lease/purchase agreement for the pool, tiki hut, exercise room, and applicable land:
228 "yes" votes and 55.5 "no" votes
The vote to pursue the activity center study passed.

Sherry Danko announced the following results:

Bob Toth 233
Fred Eyrich 153
Jay Ward 145
Ken Ledford 3
Cathy Negrycz 2
Richard Czarnopis 1.5
Robert Wapinski 1.5
Al DiSessa 1
Dave Osweiller 1
Ray Negrycz 1

Bob Toth and Fred Eyrich received the highest number of votes and would fill the two vacant positions for two-year terms.

Owner Comments: None.

Adjournment: With no further business to come before the membership, the annual meeting adjourned at 12:01 PM.

Submitted by,

Sherry Danko

For Linda Huber, Secretary

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Call to Order: The meeting was called to order at 12:08 PM at the Burnt Store Presbyterian Church.

Establish A quorum: A quorum was established with the following present: Nick Cole, Fred Eyrich, Linda Huber, Joe Ring, and Bob Toth.

Also present, was Sherry Danko representing Star Hospitality Management.

New Business:

As provided for in Florida Statute 720, the officers were elected by secret ballot as follows:

        President Bob Toth
        Vice President Joe Ring
        Treasurer Nick Cole
        Secretary Linda Huber
        Fred Eyrich will be a Director at Large.

Star was asked to make arrangements for new signature cards and to update the Board group e-mail address.

Adjournment: With no further business to come before the Board, the meeting adjourned at 12:11 PM

Sherry Danko

For Linda Huber, Secretary