Seminole Lakes Property Owners Association
Board of Directors Meeting
June 8, 2009
Minutes

Call to Order: Bob Toth called the meeting to order at 10:00 AM.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Joe Ring, Linda Huber, and Fred Eyrich. Nick Cole was absent.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the May 11, 2009 minutes were considered accepted. Linda Huber read the minutes from the May 26th executive session called by the attorney regarding the SEMLAK mediation session. They too were accepted with no changes. Minutes 5-26-09

President’s Report: Bob Toth provided an update on the SEMLAK lawsuit advising the membership that a settlement was reached. The easement will be in front of the guardhouse where the median has a cut through. SEMLAK will pay the costs of a survey and any work to the median (if needed) as well as a one-time $5,000 payment towards the road maintenance. Construction traffic (for the easement or future construction at the shopping center) will not be allowed use of Seminole Lakes Blvd. It is expected the actual easement road will not be built for a number of years. Most importantly, the lawsuit is null and void and the major costs in defending the lawsuit are behind us.  Pres Report

Treasurer’s Report: No report from Nick Cole. Bob Toth advised that although legal expenses are greater than budgeted, the POA is still operating within the 2009 budget.

Committee Reports: Linda Huber introduced the following:

CERT: Ray Negrycz reported that the CERT committee completed the re-taping of light posts in preparation of hurricane season. He also reminded everyone staying in the community during Hurricane season to constantly monitor the weather conditions.

Activities: Linda Huber gave the report on behalf of Wayne Karlak. The Committee purchased 45 chairs for the pool area. Bingo and the pot luck dinners continue to be popular. The June 7^th scramble was a success with another scheduled for August to be followed by dinner at a restaurant. On July 4^th, there will be a mid-year New Year’s Party. Please RSVP by July 1.

Lake G: Bob Toth gave an overview of the Lake G erosion project. Rip rap was placed on the Seminole Lakes portion of the shoreline. Sod will be installed later this week and will need to be watered if there is no rain. The project will be coming in slightly under budget. Bob Toth also advised that the entire shoreline was not addressed as some of it is owned by the Developer. A pictorial presentation of the project will be made in the fall.

Management Report: Sherry Danko reported that 3% of the owners are delinquent for 30 days or more including those at the attorney. 52 owners owe for June. 40 violation letters were mailed for the following: weeds, dirty roofs, dirty house, post light problem, signage, mailbox/mailbox post, and tree trimming. Also noted, 8 AVO’s were submitted to Greenscapes, 0 work orders were generated by Star, and Greenscapes returned 3 responses.

Architectural Review: Joe Ring presented three requests: 26046 Feathersound: to replace four front windows with impact glass; 26153 Feathersound: to change the color of the house; and 26268 Feathersound: to add a roll up screen to the garage and enclose the lanai with vinyl windows. With no objections from the Board, the requests were approved.

Phone Directory: June Toth reported that the 2009-2011 directory will be available in September. She advised that Buffalo Graphics would do the best job for the Association’s needs. Linda Huber moved, and Fred Eyrich seconded to approve the expense of $1,200.00 for the printing of the directory. The motion carried.

Management Agreement: Bob Toth gave a Power Point presentation on the proposed management agreement for 2009-2011. He summarized the duties of the management agreement, gave a history of Star’s relationship with Seminole Lakes, and provided some supporting details (provided by Star) to backup the proposed 4% increase effective July 15,2009. Joe Ring moved, and Linda Huber seconded to approve the two-year management agreement for $5,896 per month (for two years) with no other increases. One former director noted that there was also dissatisfaction with the previous management company, Benson’s, because board members were not allowed to sign checks. The motion carried.  Power Point Presentation

Access Control Shirts: Linda Huber read the request from Jay Huber. As uniform shirts had not been purchased for two years, Jay Huber proposed to spend $550 on the purchase of new shirts which include the embroidered Seminole Lakes logo and the American Flag insignia. Although the uniform cost is greater than budgeted, access control payroll costs will be under budget and therefore able to cover. Linda Huber moved, and Joe Ring seconded to spend $550 plus tax on the shirts. Fred Eyrich asked how many would be purchased, and Linda Huber, not certain, thought about 15. The motion carried.

Pool Drain Covers: Bob Toth reported that after further research, it was determined that the pool drain covers must be in compliance with the new federal law. The intent of the law is to prevent swimmers from possibly getting caught on the drain covers and drowning. The POA’s share of the expense would be $634. Joe Ring moved, and Linda Huber seconded to approve spending $634 and have the drain covers replaced. The motion carried. An owner inquired about the stains in the pool. It was noted that the pool would need an acid wash to correct. However, due to the steel pipes, the stains would return quickly.

ARB Form: Joe Ring presented a new proposed ARB form. The Board discussed and made the following suggestions: add ARB Form in the title and for the last paragraph-correct spelling and grammar errors and change last sentence to "I understand that removal of a modification may be requested by the Board at my expense, should the modification not meet the specifications." Fred Eyrich moved, and Joe Ring seconded to approve the new form with the suggested revisions. The motion carried.  ARB Form

Next Meeting: The next Board meeting will be held September 14, 2009 at 10:00 AM. There will be no Board meetings during July and August.

Owner Comments:

Clubhouse: An owner inquired about the status of the Board’s action following the clubhouse survey. Linda Huber stated there is a previous restaurant owner who is in negotiations with the developer to rent the clubhouse and therefore, there is no action for the Board to take.

Security: An owner expressed concern about security and suggested looking into technology that will scan drivers’ licenses upon entry.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:02 AM.

Submitted by,

Sherry Danko

For Linda Huber, Secretary