Seminole Lakes Property Owners Association, Inc.
Board of Directors Meeting Minutes
January 14, 2008

COPG Utilities Presentation: Prior to the start of the meeting, Kathleen Dailey, Assistant City Manager, and Tom Jackson, City Utilities Director, gave a presentation on water consumption and conservation. Owners had the opportunity to ask questions.

Call to Order: The meeting was called to order at 10:50 AM by Bob Toth, President, at the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Dan Langone, Al DiSessa, Linda Huber, and Jay Ward. Also present was Sherry Danko, Star Hospitality Management.

Notice of Meeting: The meeting notice was posted in accordance with the Association Bylaws and Florida Statute 720.

Disposal of Minutes: Linda Huber moved, and Dan Langone seconded to approve the December 10, 2007 Board meeting minutes. The motion carried. Sherry Danko read the minutes from the January 10, 2008 workshop. Workshop Minutes  Jay Ward moved, and Al DiSessa seconded to approve the January 10, 2008 workshop minutes. The motion carried.

President’s Report: Bob Toth thanked the owners for attending. He advised that committee reports will be shifted to early in the agenda. Bob Toth also reported on the workshop at which owners present were given the opportunity to speak. Owners were advised to come to the microphone, provide their name and address, and limit their comments to three minutes when giving input to agenda items and for future comments.

Treasurer’s Report: Al DiSessa reported that December 2007 had a $4,992.70 deficit bringing the year-to-date surplus to $29,689. He also gave cash analysis of the Association accounts for December and gave some preliminary information regarding accrued interest for 2007.

Committee Reports:

Election: June Toth announced the date for the annual meeting: March 10, 2008 at 10:00 am. The first notice of meeting with the intent forms was mailed January10th. A candidate’s forum is scheduled for February 11th at 9am prior to the Board meeting. Owners were encouraged to submit intent to run forms.

Activities: Wayne Karlak reported on the past activities: Caroling, Christmas Party, Bloody Mary Party, Casino trip. He also announced upcoming events: fashion show, singles group, Valentine’s Dance, St. Pat’s dance, and a wine tasting.

Lakes & Roads: Joe Ring gave a brief report on recent activities of the committee.

Maintenance: Fred Eyrich thanked the committee members for their efforts during the past year. He also reported that the committee saved the Association thousands of dollars by doing maintenance work for the Association and only hiring vendors when necessary (i.e. new door for gatehouse). Lastly, it was noted that the carpet was recently changed, and the red tag program continues to be a success.

Landscape: On behalf of Carol Larson, Al DiSessa made the following comments: there have been improvements to the front entrance, plants destroyed by the frost were replaced, and the mulching at the pool deck area was completed.

Management: Sherry Danko reported that only 2.0% of owners are delinquent in their monthly fees. Owners were reminded to contact Star when returning for the winter months so they are sure to receive association mailings in a timely manner. She also reminded owners to submit their intents for the upcoming election. Sherry Danko reported that eight AVOs had been submitted to Greenscapes this past month along with four work orders from Star. Responses received back from Greenscapes are shared with the applicable owners.

New Business:

ARC: Dan Langone presented one application: 26161 Feathersound for landscape renovations. Jay Ward moved, and Dan Langone seconded to approve the request. The motion carried.

Activities: Jay Ward raised the issue of moving the bocce ball court back to the original location contingent upon no activity to be taken which would impact the common area. Linda Huber expressed her concern about traffic and safety issues. Members voiced their opinions both pro and con. The resident next to the common area voiced her concerns. Bob Toth stated that the common ground could be used if utilized properly, but no vote would be taken at this time.

Old Business:

Amenities Purchase: Jay Ward read from some prepared remarks about the need for a vote to empower the Board to spend up to $32,000 to research the amenities purchase. Jay Ward moved, and Dan Langone seconded that Star Management place the following issue on the ballot to be considered at the March 10, 2008 Annual Membership meeting: The Seminole Lakes POA Board of Directors be empowered to conduct certain studies and investigations into the purchase of the amenities of Seminole Lakes Country Club. The Board is permitted to expend funds not to exceed thirty two thousand dollars ($32,000). Authority for these studies expires within six months of approval of this issue. Approval of a majority of the parcels voting "yes" would determine approval of the vote. The Board discussed the vote requirement at length. All but Linda Huber were in agreement of the simple majority. Sherry Danko made a brief comment regarding the quorum requirements. Bob Toth noted the vote for this expenditure was not required by the Documents or the Statute. Rather, the Board felt the issue of significant importance and wanted to have an official sense of the people before spending money on research for the potential purchase. In response to residents’ questions; Bob Toth stated that if the golf course was closed, it would not deteriorate to an unsightly condition. Litter, trash and debris would not be allowed to accumulate and the grass must be cut so it is not higher than 12 inches. A City ordinance, Section 10.1, explains this in detail (copy available from Star Management). Additionally, if the golf course was closed (or even if it is not closed) homes or condos could not be built on it. The property is restricted only to golf course use and is so stated in our Covenants and in a number of the City Ordinances. It is also so stated in the plats on file with the City. We are the only ones that can amend our Covenants and the City would not changed the ordinances or final plats. Numerous owners expressed their concerns or support of the vote itself, the purchase itself, and the voting requirements. The vote carried 4 to 1 with Linda Huber voting "no" due to a majority vote rather than 2/3’s vote.

Comments for Future Consideration: None.

Adjournment: With no further business to come before the Board, Dan Langone moved, and Jay Ward seconded to adjourn. The motion carried. The meeting adjourned at 12:10 PM.

Sherry Danko

Submitted for Linda Huber, Secretary

 

 

 

 

 

 

 

 

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