Seminole Lakes POA
Board of Directors Meeting
June 9, 2008
Minutes
Call to Order: President, Bob Toth, called the meeting to order at 10:05 AM.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Jay Ward, Nick Cole, Linda Huber, and Joe Ring.
Also present was Sherry Danko from Star Hospitality Management.
Proof of Notice: The meeting notice was distributed and posted according to the Association Bylaws and Florida Statute 720.
Approval of Minutes: With no additions or corrections to the minutes, the May 12, 2008 Minutes were accepted as previously distributed.
President’s Report: None.
Treasurer’s Report: Nick Cole will make a presentation under old business.
Committee Reports: Linda Huber introduced the following committee reports:
Activity: Jay Ward presented for Wayne Karlak. The Belmont party on the June 7th was a success. The following are future events scheduled: Bingo on the 11th at 4 PM, 9-hole scramble on the 15th at 10 AM, and a pool party on July 4th. Watch your e-mail and tubes for information on a possible second scramble in July.
CERT: Ray Negrycz reported that the update for the response survey is completed, the red and yellow bands were replaced where needed on the light poles, and the Committee has been practicing with their hand held radios. Owners were reminded to update their Hurricane Disaster Supply Kits. Owners were also advised to stay in an interior bathroom or closet if we ever had a tornado threat.
Grapevine: Per Jay Ward, the Grapevine will not be published in August as Linda Mack will be on vacation.
Management Report: Sherry Danko gave an overview of the following: status of the Association’s accounts receivables, information regarding late letters sent (1 owner at attorney, 3 owners given 45 day notice of lien, 4 owners sent 30 day past due letter, and several "friendly reminders" will be sent after June 15th), AVOs & work orders for Greenscapes, and 31 violation letters sent to owners.
Old Business:
Solicitation: Referring to last month’s crime prevention presentation, Jay Ward reminded owners that solicitors are not allowed in Seminole Lakes. Owners should call the gatehouse if anyone solicits at their home.
Hurricane Plan: Jay Ward also advised that the Board is developing a hurricane plan and reminded owners to contact the gatehouse about their departure plans when hurricanes are imminent.
2008 Budget Revision: Nick Cole gave a presentation on the 2008 budget, discussing the proposed revisions due to the accumulation of surplus funds over the last several years, the impact of the revision, and the long range plans for depleting the surplus. There are no changes to the reserve funding. Nick Cole moved, and Linda Huber seconded to adopt the revised 2008 budget which reflects a decrease of $15.00 per lot and no change in funding for the Reserves or the Lake A assessments. Discussion followed: Jay Ward did not think it was a good idea to give back the surplus. He felt it should be saved for a future unanticipated project. Bob Toth added that although he was not in favor at first, he now agreed to the budget revision due to the amount of the surplus. Linda Huber advised the owners there was discussion on a full refund of the $100,000 surplus but the Board agreed a monthly budget reduction would be best. A few owners expressed their views that the reduction should not be approved, and the surplus should be held for future projects or catastrophic events. Linda Huber stated the $100,000 surplus was only being reduced by approximately $6,000 per month which means the majority of the surplus is available if needed during the hurricane season. The motion to adopt the budget reduction carried 4 to 1 with Jay Ward voting "no".
Web Forum: Linda Huber established a website forum which was free and sent it to the Board prior to the Board Meeting stating she would moderate it and that she had set very stringent controls for access and use. Linda Huber added that there did not appear to be any interest from the community inasmuch as none of the Board members had received any feedback about starting a forum for Seminole Lakes residents. Jay Ward noted that it could be a good communication tool to exchange ideas. Jay Ward moved to start up the forum and see how it serves the community. As there was no second, the motion died.
New Business:
Architectural Review:
26201 Stillwater: install clear panels and storm catcher screens: Jay
Ward moved, and Joe Ring seconded to approve the request. The motion carried.
Bob Toth abstained as the request was for his home.
Insurance: Bob Toth gave a presentation regarding insurance. Dan Langone, Bob Toth, and Sherry Danko reviewed the policies in order to make recommendations. Due to the poor service of the current insurance agent, Seminole Lakes will be changing to Time Insurance. For 2008-2009, the Board will be able to get wind coverage for the guardhouse, wall, signage, gates, lights, golf cart, and irrigation at an added cost of approximately $4500. Full insurance coverage is required by the Covenants. Linda Huber moved, and Joe Ring seconded to approve moving the policies to Time Insurance and approve the liability and property coverage as presented. It was noted that reserves could cover any property or wind deductible. The motion carried. The new polices will take effect July 7, 2008.
Next Meeting: There will be no meetings in July and August. The next meeting will be held September 8, 2008 at 10 AM at the Burnt Store Presbyterian Church.
Owner Comments: None.
Adjournment: With no further business to come before the Board, the meeting adjourned at 11:00 AM
Sherry Danko
Sherry Danko
For Linda Huber, Secretary