Seminole Lakes Property Owners Association
Board of Directors Meeting
June 14, 2010
Minutes

Call to Order: Bob Toth called the meeting to order at 10:00 AM. at the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Fred Eyrich, Al DiSessa, and Bill Murphy. Linda Huber was absent.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no objections or corrections; the May 10, 2010 minutes were accepted.

President’s Report: Bob Toth reported on the recent discord over not e-mailing the membership a death notice. He noted that the policy may have varied in the past in accordance with who was the oversight director. Per Becker & Poliakoff, death notices should not be e-mailed to avoid liability issues. None of their clients send out death notices via association email systems. Furthermore, the recent State Bill 1196 impacts the use of e-mails and phone numbers as of July 1, 2010. E-mail addresses and phone numbers cannot be accessible to the membership without written authorization. This will affect the e-mail notification system, directory, and newsletter. Bob Toth added that an ad hoc committee was formed, who will be working with Becker & Poliakoff to resolve these important communication issues.

E-mail Review: Bill Murphy presented details on a proposed e-mail system and procedures for disseminating information as follows: all messages must be approved by the Oversight Director or President. Items deemed acceptable would be: Board announcements, committee announcements, public service announcements, death notices requested by the family or family designee, and community service notices. Excluded would be political activities, items directed at individuals or groups, and items for sale/trade/barter. Bill Murphy read a letter from the chairperson of the Lakes & Roads committee supporting adopting a policy for email content. Bill Murphy moved, and Al DiSessa seconded to adopt the proposed policy. Fred Eyrich noted Bill Murphy made an excellent presentation but expressed concern about including death notices. Al DiSessa was in favor of the policy but recommended tabling it to allow time to research some questions. Bill Murphy replied he would like to adopt now and revise if necessary. The chairperson of the CERT committee noted emergency messages need to be sent without Board approval. The Chair of the Directory committee read a statement about her role in not publishing the recent death announcement which caused the discord. There were differing opinions regarding the family’s desire to send an e-mail or not. Sherry Danko added she was not in favor of publishing death notices. None of her associations that they manage send out death notices via association email systems. Other comments included: it’s appropriate to follow the Association attorney’s advice; use the e-mail for emergencies only and create a POA internet forum for all other issues; confirm death notices with the family and include a disclaimer in the event of errors; and learn the facts and develop a solution without blowing the issue out of proportion. Fred Eyrich moved to table Bill Murphy’s motion. With no second, his motion died. The vote on the original question failed at 2 yes votes to 2 no votes (Bob Toth and Fred Eyrich). Bill Murphy moved to not send any further e-mail messages excluding emergencies until an e-mail policy is adopted. With no second, the motion died.

Treasurer’s Report: Al DiSessa began his report by stating he felt there are limitations on the effectiveness of the inner workings of the Board. Financially, the POA is $3,000 better than planned at this point in time. He reminded owners of the projected hurricanes and the financial impact on the POA. Lastly, Al DiSessa stated he would be re-investing the recently matured CDs and would also be taking a more aggressive role with delinquencies.

Committee Reports:

Lakes, Roads & Maintenance: On behalf of Dave Mills, Bill Murphy reported on the following: treatments of the lakes including the joint efforts with the developer, light post notification, weed control on the roads, new A/C installation on the guard house, road signage, painting of the pool bathrooms, and entry gate repair. Bill Murphy noted he had requested a bid to repair or replace the door to the guard house which leaks.

Management Report: Sherry Danko reported on the current accounts receivable (39 owners owe for June). There were 10 AVOs and 3 work orders submitted to Greenscapes. They returned 7 responses which were forwarded to the applicable owners. Sherry Danko also gave an overview of violation letters mailed since the May Board meeting (25 letters) most of which were for significant weeds, dirty roofs, and dirty light posts.

South Charlotte County Update: Fred Eyrich reported a letter was sent to the City Council advising them a sub-committee of PGI, BSI, Seminole Lakes, and Burnt Store Meadows had been formed to address issues specific to the City. The intent is to open communications and provide input to City decisions which impact the fours associations. The other members of the SCCC are outside of the City limits.

Burnt Store Road Widening Project: Bob Toth gave an update on the Burnt Store Road widening project. It is expected the contract will be awarded on June 22. The lowest bidder is Bonness, Inc. If this does indeed happen, construction should begin in mid July with the entire project to be completed in February 2012. The bridge over Alligator Creek should be closed for reconstruction from April 2011 to October 2011. The Board will continue to monitor the project and report its progress.

Architectural Review: Fred Eyrich presented the following:

26371 Stillwater: trim trees and remove some shrubs
10268 Shadow Run Ct: change plastic lanai window to vinyl
26221 Seminole Lakes Blvd: remove screens and install windows on lanai
26389 Seminole Lakes Blvd: paint house
26025 Seminole Lakes Blvd: widen driveway
26331 Stillwater: paint house, park dumpster, install hurricane shutters, replace palm tree
26307 Stillwater: paint house
26173 Feathersound: paint house

Road Sealing Project: Bill Murphy reported that he researched both D&G Sealcoating and Char-Lee, their proposed bids, including materials and application procedure. He also researched the previously suggested rejuvenator but did not feel it would be beneficial. Although $5,000 more than Char-Lee, he felt it was the better bid. They will do routine cracks and hole filling. Bob Toth moved, and Fred Eyrich seconded to approve the $40,000 bid from D&G. The motion passed unanimously. A schedule would be developed and shared with the owners.

Back flow Preventers: Bob Toth reported on the meeting he and Sherry Danko had with Tom Jackson and Tim Smallwood from the City. A statewide program, driven by the EPA required all back flow preventers to be tested annually or the City could face a fine. Costs to inspect may range from $45 to $125 with repairs being additional. The City would be issuing letters to Seminole Lakes residents in June regarding the inspections.

* After the meeting, the City advised that the letters will be delayed for a few months as the Department of Environmental Protection will be issuing a new ruling.

Comments for Future Discussion: None.

Next Meeting: The next Board meeting will be September 13, 2010 at 10:00 AM.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:54AM

Submitted by,

Sherry Danko

For Linda Huber, Secretary