Seminole Lakes Property Owners Association
Board of Directors Meeting
January 12, 2009
Minutes

Prior to the start of the meeting, new Charlotte County Sheriff Bill Cameron gave a brief presentation. COPG City Manager, Howard Kunik, gave a power point presentation on recent and upcoming changes to Punta Gorda.

Call to Order: Bob Toth called the meeting to order at 11:00 AM.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Jay Ward, Nick Cole, Linda Huber, and Joe Ring.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the November 11, 2008 minutes were accepted.

President’s Report: Bob Toth gave an update on the lawsuit with Semlak regarding the easement. He advised the judge denied the POA’s motion for mediation. Bob Toth also reported the judge will hear Semlak’s motion for summary judgment on January 13^th at 3 PM. The Board has been open with the membership about the lawsuit, and owners were advised they could attend the motion for summary judgment. Continued updates will be forthcoming.

Treasurer’s Report: Nick Cole advised that 2008 was another successful year for Seminole Lakes. The Board has a two-year plan to return surplus funds. 2008 should finish with approximately an operating deficit of $41K. Reserves have a very solid balance of $542.4K. Liens have been filed, where appropriate, in order to protect the Association interests as part of the collection process. A new banking relationship was initiated with Colonial Bank as part of their Association Services Program. Owners were encouraged to participate in the auto debit system and can contact Star at any time to make arrangements to do so. For those that still prefer to submit a check, you have been provided with a coupon book to mail along with your check to the Colonial Bank lockbox.

Committee Reports: Linda Huber introduced the following:

Activity: On behalf of Wayne Karlak, Jay Ward gave the report. He discussed the success of the following events: Christmas Party, New Years Eve Party, and Bloody Mary Party. Future events include: bingo on the 2^nd and 4^th Wednesdays, Bocce on the 1^st and 3^rd Mondays, and a Valentines’ Day Dance on February 14^th.

CERT: Ray Negrycz advised that he attended a meeting at the new Emergency Command Center. He was impressed by the facility but had questions regarding communication during a catastrophic event similar to Hurricane Charley. The CERT group discussed a possible alternative means of communication during these times and requested $856 to purchase equipment for this endeavor. Bob Toth advised the Board will take under consideration and review for the February meeting. CERT Report 

Election: June Toth reported that the annual meeting will be March 9^th at 10 am. Two board positions will be available. Owners were encouraged to contact the campaign committee if they are interested in running. A candidates’ forum will be held on Feb. 9^th at 9am preceding the Board meeting. Election Report

Grapevine: Al Disessa gave a historical perspective of the Grapevine and how it will move forward by providing an informative power point presentation while accompanied on the piano by Connie Swett.

Maintenance: Fred Eyrich reported on recent projects completed, reminded owners to remove outlets used for Christmas decorations from lampposts, and to clean their fixtures and lampposts. It was noted that Greenscapes repaired the sink hole along Lake A. The pool heaters were repaired and the water is nice and warm. Volunteers are needed for the daily water testing. Owners were reminded to supervise their young guests while at the pool. Maintenance/Pool/Lakes & Roads Report

Welcome: Joe Ring reported 17 homes were sold in 2008. The committee hopes to have an annual wine and cheese party to welcome new owners once per year. New owners will be presented with a Seminole Lakes mug filled with candy. Welcome Committee Report 

Management Report: Sherry Danko reported on the current accounts receivable, AVOs (18) and work orders (4) for Greenscapes, and an overview of violation letters mailed since the November Board meeting (42 letters). She also reminded owners of the following: intents to run for the Board are due Jan. 28^th and bios are due Feb. 2^nd.

Roofing Materials: Linda Huber moved to amend Rule # 24 as follows (underline is revision):

Joe Ring seconded the motion, and discussion followed. Linda Huber advised the intent was to define tile materials, not change the roof style, based on advice from the attorney. There was support on both sides of the issue by directors and members alike. Nick Cole felt this was a Covenants change rather than a Rule change and as such, required a 2\3rd vote of the residents since he felt the Board did not have the authority to change the Covenants. Jay Ward agreed with Nick Cole and saw no need for action at this time. It could be handled during the Covenants re-write. Based on research, Bob Toth supported the motion. The motion carried 3 to 2 with Nick Cole and Jay Ward voting "no".

Architectural Review: Jay Ward stated that 26368 Stillwater Circle wanted to paint their house a color similar to others in the community. By general consensus, the Board approved the request. Jay Ward also presented a request from 26395 Feathersound to install lights on the back of the house similar to the front. The Board agreed by general consensus.

Bob Toth gave a PowerPoint presentation regarding the pool rental agreement expiring on April 30, 2009 and stated the Developer will agree to a two year rental with a $100 per month reduction the first year ($1100/month) and an additional $100 per month reduction for the second year ($1000/month). The other terms remain the same where we pay the operating expenses and share the cost of major repairs over $500. The developer is responsible for all repairs to buildings unless damage is caused by the POA. The Developer told Bob Toth that if the pool was not rented to the POA or some other outside organization, he would close it meaning he would fill in the pool area with stone and sand and lock the gates. Renting the pool, Tiki Hut and Exercise Room are very beneficial to our residents, especially for resale value.

In addition to a two year rental agreement; Bob Toth suggested that the residents be asked to vote on whether they want the new Board to pursue an option to purchase the pool facilities. This vote would be done by secret ballot at the March annual meeting. A simple majority of the parcels voting would be required to pass the vote to investigate an option to purchase. At a later date, if there is an option/purchase agreement and when the option comes due, there would be another residents’ vote for a final decision to purchase the pool facility and that vote would require a two-thirds affirmative vote of all the parcels to pass.  Slide Presentation

Bob Toth made a PowerPoint presentation on a 377 square feet of land located behind the homes on Serenoa Count adjacent to the wall and Burnt Store Road that the County requires for a drainage easement when Burnt Store Road is expanded. The County is not buying the land; they are only purchasing the easement rights and the POA Board does have the authority since it is not a land sale. The 377 square feet was appraised at $640 but as an incentive, the County is offering $1640 and if the offer is not accepted by January 20, 2009, the POA will be named as a defendant of condemnation proceedings. Linda Huber made a motion to sell the easement rights of the 377 square footage to the County for $1640. Joe Ring seconded and the motion passed unanimously. Slide Presentation

Next Meeting: The next meeting date is February 9^th at 10am. There will be a Candidates Forum at 9am prior to the meeting.

Comments for Future Consideration: Joe Ring stated that owners have been taking their dogs on the golf course to defecate and not picking up the refuse created by the pet. He felt this was illegal since it is not our property and wanted the residents to pay particular attention to our Rules concerning Animal Control.

Adjournment: There being no further business, the meeting adjourned at 12:45pm.

Submitted by,

Sherry Danko

For Linda Huber, Secretary