Seminole Lakes Property Owners Association
Board of Directors Meeting
February 8, 2010
Minutes

Prior to the start of the meeting, the 2010 Candidates Forum was held followed by piano music performed by Connie Swett.

Call to Order: Bob Toth called the meeting to order at the Burnt Store Presbyterian Church at approximately 10:15 AM

Establish a Quorum: A quorum was established with the following present: Bob Toth, Joe Ring, Linda Huber, Nick Cole, and Fred Eyrich.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: Linda Huber noted, under ARB discussion in the December 14, 2009 and the January 11, 2010 minutes, that the correct address regarding the roof color issue is 26406 Feathersound. With the afore-mentioned correction, the January 11, 2010 minutes were considered accepted.

President’s Report: Bob Toth reminded owners about their opportunity to speak to matters on the agenda. Bob Toth noted he was surprised that when reading the candidates’ information sheets, many never mentioned the priority of the Board which is to maintain the common elements. A discussion and vote of four projects will be forthcoming later in the meeting. Pres Full Report

Treasurer’s Report: Nick Cole advised the 2009 audit is underway and should be completed in March. He noted it was a bit early in the year to provide much detail about the status of the 2010 financials. Nick Cole discussed the importance of the membership adopting the proposed resolution regarding the formalization of reserves. He advised the Board is encouraging the owners to vote "yes" on their ballots for the March 8, 2010 annual meeting. In response to an owner’s question about insufficient funds in a reserve category, Nick Cole responded he thought it very unlikely this would happen due to the careful planning in place. Sherry Danko noted the membership could vote to authorize spending from a reserve category for an emergency if necessary. In the event the vote fails, the Association will continue as it is now. One owner suggested pooling reserves. Reserve Presentation

Committee Reports: Linda Huber introduced the following:

Election: June Toth thanked the candidates for participating, the owners for attending and asking questions, and Sherry Danko for moderating the forum. She also reported the annual meeting will be held March 8^th at 10 AM. Owners were reminded to contact Star if they do not receive their meeting packet within a few days. June Toth encouraged owners to vote. The goal is a 90% return.

Lakes, Roads & Maintenance: Bill Murphy noted the members on the committee and advised all were working diligently for the community. Recent projects included: spraying of weeds and grass, lamp post monitoring, repair and cleaning of the front entrance lighting, obtaining bids for the Lake G washout area, obtaining bids for a pavement issue near the guard house, and obtaining bids for seal coating the roads. Future projects include: maintenance of the front entrance wall stucco, maintenance of cracks in the guardhouse walls, repainting of the back gate, cleaning of the deck, walls, and roof of the tiki hut and pool, clean out and repair of the boundary fence inside the front entrance, and to continue searching for missing survey markers. Volunteers were requested to assist with the projects. An owner present suggested micro-surfacing as an alternative to seal coating. Full Maint Report

Resident Reserve Resolution: Discussed under Treasurer’s Report.

Architectural Review: Joe Ring presented the following:

26286 Stillwater: to change the color of paint and install an insulated roof on the lanai consistent with existing roofs. With no objections, the Board approved the request.

10184 Arrowhead: installation of pavers on top of the existing driveway. After notifying the owner of the potential landscape issues, the Board approved.

26181 Feathersound: similar to the above request, the Board approved the installation of pavers in the driveway.

Proposal for Common Area Mulch: On behalf of Jim Marchky, Bob Toth presented the request for 300 bags of red mulch at a cost of $2.00 per bag for the common areas. The landscape committee, with volunteers, will put the mulch down to save on labor costs. Bob Toth moved, and Linda Huber seconded to purchase the mulch at a cost not to exceed $650 with tax. It was noted the mulch does not include toxic chemicals and may even be purchased at a lesser cost. River rock was suggested, however, river rock is known to have a negative impact on the plants. The motion carried.

Boundary Fence: Fred Eyrich presented two bids (Michael Cole: $570 and Greenscapes: $1500) to clean around the downed boundary fence and re-erect the fence near the front entrance. Fred Eyrich moved, and Nick Cole seconded to approve the bid from Michael Cole at a cost of $570. Some owners present expressed their concern about Michael Cole. The Board responded that he would not be paid until the project was satisfactorily completed. The motion carried.

Resident, Developer, & POA Carp Purchase: In order to minimize the weed and algae growth, it is beneficial to maintain sterile carp in the lakes. As a three part project: several owners, the developer, and the POA will be sharing the cost of introducing carp into the lakes. At a cost of $481.50, Bob Toth moved, and Nick Cole seconded to purchase 50 carp for lakes A and E for the POA. Proper allocation of the fish between the two lakes will be addressed. Owners participating in the adopt-a-fish program were thanked. The motion carried.

Telephone Binders: June Toth advised the POA was in need of some new telephone binders due to new owners requiring them and just general deterioration. June Toth conveyed that Buffalo Graffix offered the best price combined with the personalized insert cover page. Joe Ring moved, and Fred Eyrich seconded to approve up to $900 for the 100 three-ring binders with inserts. The motion carried.

Lake G Shoreline: Bill Murphy reported that there was erosion under the cart path near Lake G. Two bids were obtained one from Abbott ($570) and Taylor Contractors ($1200) to repair. Bob Toth moved, and Joe Ring seconded to approve the bid from Abbott’s to repair. The motion carried.

Pavement Repair at Guardhouse: Bill Murphy discussed two quotes (Taylor Construction: $2785 and Sunland: $1950) for a pavement repair near the guard house. Bob Toth moved, and Linda Huber seconded to approve the $1950 bid from Sunland contingent upon getting specific details noted in the contract. The motion carried.

Management Report: Sherry Danko reminded owners to request copies of the annual meeting packet if they did not receive their copy in the mail. Seventeen (17) violation letters were mailed including the following: weeds, dirty roofs, dirty post lights, dirty mailbox, one truck parking issue, and one miscellaneous. 52 owners still owe for the February maintenance fee. Nine (9) AVOs were submitted to Greenscapes by the owners. Six work orders were generated by Star. Greenscapes responded in writing to five requests for service.

Next Meeting: The next meeting will be March 8, 2010 at 10:00 AM and will be the annual membership meeting.

Owner Comments:

With SEMLAK installing the entrance to the easement area, will golf carts be able to use this access? Nick Cole responded there were "no trespassing" signs on the area leading to the plaza.

An owner who is an engineer noted that the responsibility of the SWFWMD permit and maintenance should be based on the percentage of water flow through the system.

The Lakes, Roads, & Maintenance Committee were thanked for their efforts.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:40 am.

Submitted by,

Sherry Danko for Linda Huber, Secretary