Seminole Lakes Property Owners Association
Board of Directors Meeting
February 9, 2009
Minutes

Prior to the start of the meeting, the 2009 Candidates Forum was held followed by piano music performed by Connie Swett.

Call to Order: Bob Toth called the meeting to order at 10:05 AM.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Jay Ward, Nick Cole, Linda Huber, and Joe Ring.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no corrections, the January 12, 2009 minutes were considered accepted.

President’s Report: Bob Toth provided an update on the SEMLAK lawsuit indicating the Association’s motion to mediate will be heard by the judge on February 13^th. The hearing is open to the public. Bob Toth noted that for future slide presentations, where warranted, the Directors will utilize the remote laser pointer which was purchased by a resident.

Treasurer’s Report: Nick Cole advised that 2008 came in slightly above budget with a deficit of $41K compared to a planned deficit of $36K. The 2008 audit is currently underway. When provided by the CPA, the audit will be presented in detail to the membership. The 2009 budget is a continuation of the two-year plan to reduce the operating surplus. Although there were no surprises for January, there is insufficient history to comment in any detail.

Committee Reports: Linda Huber introduced the following:

Access Control: Nick Cole gave the report on behalf of Committee Chair, Jay Huber. Nick Cole attended the organizational meeting and charged the committee with a number of items including: clicker/transponder use/abuse/control, existing equipment capabilities, new equipment, other systems, law enforcement input, personnel procedures, front gate versus back gate, security versus convenience, speed and stop signs.

Election: June Toth thanked everyone who participated in the Candidates’ Forum. She advised owners who did not receive their annual meeting packet to contact the Star office. Owners were encouraged to vote as the Committee is hoping for a 90% voters’ turnout. Anyone with questions should contact the committee.

Creative Arts: Marvin Aronow advised owners of the upcoming trip to the Ringling Museum and encouraged interested parties to register.

Relay for Life: Gayle Morris reported on the February 22^nd fundraiser for the American Cancer Society event.

Management Report: Sherry Danko reported on the current accounts receivable (3.0% of owners), AVOs and work orders for Greenscapes, and an overview of violation letters mailed since the January Board meeting (22 letters). Sherry also noted that the transition to Colonial has been relatively smooth with approximately a dozen owners who previously participated in the Regions auto debit have not yet signed up for Colonial auto debit. Colonial Bank also provided a $50 VISA gift card for opening a new account. It will be used by Fred Eyrich for maintenance items.

Old Business:
CERT: Ray Negrycz gave a follow up report on the previously requested approval to purchase two radios for communications during a disaster. Volunteers from Seminole Lakes and another from an adjacent community have volunteered to operate the radios. Two CERT members have also offered to take training in radio operations. Ray Negrycz also advised he was invited to participate in a County-wide disaster drill, and the radios would be helpful in participating fully. Bob Toth moved, and Linda Huber seconded the following: based on input from the City, County, and residents, to purchase the recommended radio equipment, through Star, at a cost not to exceed $900.00. An owner who also is a ham operator added his recommendation as cable and cell phone service is limited during disasters. Nick Cole wanted confirmation that the antennae would be secure and not be unsightly. Joe Ring asked if there would be TV interference, and it was noted there would be none. It was also confirmed that CERT volunteers would remain during a disaster and thus be able to utilize the equipment. The motion carried unanimously.  Full Report

Pool Lease: Bob Toth reported he received the executed pool lease for two-years at a reduced cost of $100 per month to begin May 1, 2009.

Burnt Store Road Easement: Bob Toth reported the contract for the 377 square foot easement for the County was signed and accepted. The POA will receive $1,640 in payment for the easement.

Roofing Material Clarification: Linda Huber reported there as a Scribner’s error in the language of her rule adopted in January. In order to clarify the language, Linda Huber moved and Bob Toth seconded the following language: "#24 Roofs. A. All residences shall have tile roofs. Said tile shall be of high quality (code compliant clay or cement tile, stone coated steel tile, or metal tile, no shingles or flat aluminum metal roofs permitted) commensurate with the purpose to develop the property in order to enhance and protect the value, attractiveness and desirability of the parcels. Written approval from ARB must be obtained prior to installation." The motion carried with three "yes" votes to two "no" votes (Nick Cole and Jay Ward).

Architectural Review: Jay Ward stated that 10493 Princess Court asked for approval to add a concrete pad at the rear of their home. Jay Ward moved, and Joe Ring seconded to approve the request contingent with the specifications. The motion carried. Jay Ward also noted that 10295 Shadow Run asked for approval to paint their house and resurface their driveway in a matching color. Jay Ward moved, and Nick Cole seconded to approve the request. The motion carried.

Governing Documents Update: Linda Huber presented The Governing Documents Update Plan. The Committee (Linda Huber, Chair; Nick Cole, Sherry Danko, Kathy Feister, Jack Sundholm, Muriel Neal) began meeting in January and formulated a plan to identify substantive changes, get input from the past and current Boards, advise owners of suggested changes, and then hold a town hall meeting to discuss. If positive feedback is received from the membership; the changes would be presented to the attorney with a request for a price quote. The process will conclude with a membership vote. Gov Docs Slide Presentation

Paradise Game Room: Nick Cole gave an overview of the Board’s research into the upcoming public hearing on February 23rd to consider a variance to allow a game room in the Sweet Bay Plaza. It is geared to an older crowd with payoffs in coupons and points. The business does not have a history of disturbances at its current location next to the Ice House in downtown Punta Gorda. The Board sees no reason to voice any opposition.

Next Meeting: The next Board meeting will be the Organizational Meeting following the Annual Meeting on March 9, 2009.

Owner Comments: None.

Bob Toth reminded the residents they had an opportunity to comment on each motion after the Board has had their discussion and also had the opportunity to speak at the end of the meeting for items for future consideration.

Adjournment: With no further business to come before the Board, the meeting adjourned at 11:00 AM.

Submitted by,

Sherry Danko

For Linda Huber, Secretary