Seminole Lakes Property Owners Association
Board of Directors Meeting
December 14, 2009
Minutes
Call to Order: Bob Toth called the meeting to order at 10:00 AM at the Burnt Store Presbyterian Church.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Nick Cole, Linda Huber, and Fred Eyrich. Joe Ring was absent.
Also present, was Sherry Danko, from Star Hospitality Management.
Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.
Disposal of Minutes: With no corrections, the November 9, 2009 minutes were considered accepted.
President’s Report: None.
Treasurer’s Report: Nick Cole noted the Association was nearing year-end. Nick Cole added that he met with Sherry Danko to discuss any year-end adjustments to be executed. To date, the Association is somewhat under budget.
Committee Reports: Linda Huber introduced the following:
Access Control: Jay Huber reported over 400 bar codes had been installed with many cars still not in the system. Dec 14th is the last scheduled day to obtain a bar code. Afterwards, the owners will need to contact Jay Huber. The camera system is to be installed this week.
Creative Arts: Joy Scott thanked the artists who participated in the holiday arts and craft sale which went well. Decorations were installed despite the bad weather. Thanks were extended to the volunteers. In April 2010, there will be a trip to the Broadway Palm Theater for lunch and a production of the King and I.
Landscaping: Jim Marchky reported on the annual cleanup and thanked the ten volunteers. He also noted the following: Greenscapes planted 120 geraniums at the entrance; plants donated by Paul Devon were planted on developer property along Stillwater; there were improvements made at the parking lot entrance with funds from Jack Stephenson and plants donated by Jim Marchky and Vic Poitras; fertilization is rescheduled for the next week and lawns need to be watered. Landscape Report
Management Report: Sherry Danko reported on the current accounts receivable, AVOs (7) and work orders (3) for Greenscapes, and an overview of violation letters mailed since the October Board meeting (48 letters) most of which were for dirty roofs. Owners were reminded to update their mailing addresses.
Old Business:
Update on Developer Owned Lakes: Bob Toth reported that the Developer has now indicated he will issue the Lake Doctor contracts to maintain control of them. As of this meeting, Lake Doctor had not yet received the signed contracts. Lake C has not cleaned up completely as it was in very poor condition and will take many months to return to a normal level. Carp may also need to be added. The membership will continue to be advised of developments.
Fence Resolution: Linda Huber gave a report Fence Proposal on Becker & Polikakoff’s response regarding the Association’s position going forward on fences within the community. The definition of a fence was presented. The Covenants Committee recommended that a resolution, drawing a line in the sand and re-defining fences, be adopted. Linda Huber moved, and Fred Eyrich seconded to adopt the following resolution:
WHEREAS, the Board of Directors wishes to reaffirm the provisions contained in the Declaration and recognizes its obligation to ensure adherence to said provisions and to grant no exception to the above-reference restriction.
NOW, THEREFORE, it is hereby resolved as follows:
1. The above provisions are herein incorporated by this reference.
2. A fence is any structure erected on any portion of a Lot within the Community which is intended to screen, decorate, enclose, contain or separate all or any portion of said lot.
3. From this date forward, the Association will strictly enforce its restriction on the installation of fences. Fences erected prior to the date of this Resolution will be grandfathered-in and will be deemed approved and ratified by the Board of Directors as they preceded this Resolution, but may not be replaced.
4. Notice of this Resolution shall be provided to all Unit Owners promptly upon its adoption by the Board of Directors.
Discussion took place as follows: Nick Cole expressed his concern about grand-fathering in the 32 fences and what would happen as the properties were sold—Linda Huber advised if the fence was in good condition it remained, if it was in bad condition, it would be removed; it was noted that some felt the structures around the air conditioning units were not fences; Nick Cole took exception to the word "screening"; hedges are not fences; deteriorating fences must be removed; this issue will be enforced like other covenant restrictions. The motion carried. Individuals wanting to know about the grand-fathered fences can contact the Star office.
New Business:
Architectural Review: Fred Eyrich presented the following:
26259 Stillwater: a request to change the lanai roof to a 3-inch composite roof and replace 12 windows. Approved contingent upon meeting City Code.
26047 Seminole Lakes Blvd: a request to install ten 4 X 10 solar panels which would not be visible from the street. Approved.
26064 Feathersound: request to paint house and roof. Although the paint samples for the house were fine, the Board was concerned the roof color appeared to be black. Discussion followed. The Board will stop by the home after the meeting. Fred Eyrich will poll the Board and advise Star. (address corrected to 26406 Feathersound at February 8, 2010 Board Meeting).
The Covenants Committee will develop an approved color chart for consideration by the Board.
Next Meeting: The next Board meeting will be January 11, 2010 at 10:00 AM. Howard Kunik and Bill Cameron will speak at the beginning of the meeting.
Owner Comments:
Fred Eyrich reminded owners to have their vendors properly clean up after performing work on their property.
Linda Huber reminded owners that December 14th was the last bar code installation day. Installation would not be done during Dec. 20th through Dec. 28th but resume thereafter. An owner offered congratulations on the fence resolution but felt the grand-fathered names should be posted.
Adjournment: With no further business to come before the Board, the meeting adjourned at 10:55 AM
Submitted by,
Sherry Danko
Sherry Danko for
Linda Huber, Secretary