Minutes
Seminole Lakes Property Owners Association, Inc.
Board of Directors Meeting
April 14, 2008
Call to Order: The meeting was called to order at 10:00 AM by Bob Toth, President, at the Burnt Store Presbyterian Church.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Nick Cole, Linda Huber, and Jay Ward.
Also present was Sherry Danko, Star Hospitality Management.
Notice of Meeting: The meeting notice was posted in accordance with the Association Bylaws and Florida Statute 720.
Disposal of Minutes: By general consensus, the Board accepted the minutes from the February 11, 2008 and March 10, 2008 (organizational) meetings as distributed.
New Director: Bob Toth announced that Al DiSessa resigned from the Board. The Board was in agreement that the candidate receiving the next highest number of votes (after Al DiSessa at the annual meeting) should be appointed. Linda Huber moved, and Nick Cole seconded to appoint Joe Ring to the Board to fill Al DiSessa’s vacant position which will expire March 2010. The motion carried unanimously.
Vice President: With Al DiSessa’s resignation, the Vice President position became vacant. Linda Huber moved, and Nick Cole seconded to appoint Jay Ward as Vice President. The motion carried unanimously.
President’s Report: Bob Toth provided a Power Point presentation on the new fire station and landscape plan for the fire station property. It is expected the fire station will be completed by mid-November. Bob Toth also reported that Seminole Lakes representatives met with the City and FDOT to discuss the quality of the median plantings. They requested that shrubs and palm trees be used to replace the unattractive black-eyed susans. The FDOT noted that plants and trees over two feet tall cannot be planted in areas which may block the view of oncoming traffic. Bob Toth reported that he attended a meeting which discussed the sales tax. The 1% special tax will expire at the end of 2008. Voters will be asked to pass the special tax again to fund numerous projects including: Public Works/Utilities new facility, Rails to Trails, South COPG Park, Cooper St expansion, River Walk/Harbor Walk, additions to public safety fleet, and others. If the sales tax is not approved, millage rates will need to be increased to generate the necessary funds. Bob Toth invited owners to e-mail him with any suggestions for other capital projects. Bob Toth was able to confirm that the City will maintain the fire hydrants within Seminole Lakes as they are in the right-of-way easements and not on private property. The next scheduled maintenance is in August 2008.
Treasurer’s Report: Nick Cole reported that the 2007 audit came in "clean". Anyone wishing a copy should contact the Star office. Nick Cole also noted that $3,675 in taxes was paid due to interest earned and not offset by administrative expenses. He also discussed the bad debt allowance established for the $9,913 in past due fees, interest, and attorney fees. Nick Cole moved, and Linda Huber seconded to accept the 2007 audit, tax return, and approve the establishment of the bad debt allowance. The motion carried unanimously. Regarding 2008, a small surplus exists as of the end of March. The Board will review the budget and past surpluses and report at the next meeting. Receivables are in fairly good condition. However, a number of owners are in arrears and may have liens filed against them.
Owner Recognition: Linda Huber thanked Barbara Karlak and Karen Hirsh for their efforts in collecting food, for the St. Vincent De Paul Kitchen and Charlotte County Human Services, for the homeless and those in need and read two letters of appreciation received from both.
Committee Reports:
Activities: Helen Bodnar reported that the monthly bingos have been well attended. The St. Pat’s and Wine Tasting events were both a success. The upcoming sunset cruise on April 28th is sold out.
CERT: Ray Negrycz reported that they are in the process of updating their response survey forms. CERT members will be checking with owners regarding their status to help determine response priorities. Yellow and red bands will be placed on light poles where applicable.
Covenants: Linda Huber reported that the car issue on Feathersound is being addressed.
Lakes, Roads and Maintenance: Fred Eyrich reported that some street and stop signs will be repaired by Jack Carpenter. Others need to be replaced at a cost of about $80 each for the standard aluminum and $170.05 each for the wood simulated. He recommended that the Board purchase one wood simulated sign for evaluation. During 2008, Lake D erosion will be addressed. Of four companies asked, only Abbott Construction has given an estimate. This will be presented to the Board in May. Snow Birds were encouraged to leave a bulb with their neighbor to change (if necessary) while they are up North. The Committee repaired some soffit over the pool restrooms. The overgrown vegetation was cleaned out from along the outside of the Burnt Store Road wall. Bids were presented for pressure cleaning, repair, and painting. The Committee is recommending the lower bid as it appeared the specifications were equal from both vendors. Owners along the wall will be asked to provide water for the pressure cleaning. This project will be funded from the operating budget. Dick Swett volunteered to spray for weeds along the road cracks.
Landscaping: Vic Poitras gave a slide show presentation which highlighted the projects completed to date. The Committee recommended replacement of some crepe myrtles that were not doing well in two areas.
Management Report: Sherry Danko reported that 2% of the owners were listed on the accounts receivable schedule. She reported that since February, there were seventeen (17) AVOs and six (6) work orders were sent to Greenscapes. Nine (9) documented responses from Greenscapes were received. Lastly, Sherry Danko asked if the Board wished to renew their membership with CAI. The Board agreed to renew at the cost of $384.00.
Old Business:
Common Ground Usage: Nick Cole presented a summary of the Common Ground Usage Rules. Linda Huber moved, and Nick Cole seconded to approve the Rules as amended to exclude the restrictive language about the front entrance. The motion carried unanimously. Common Ground Rules.
Ground Improvements near the Pool: After careful consideration, it was thought that the best area to improve for bocce ball, and other activities would next to the pool. Bob Toth presented a proposal from Greenscapes to improve the area at a cost of $1,600.00. There would be no additional cost for the ongoing fertilization and mowing of the area in the future as Greenscapes has agreed to maintain. Jay Ward moved, and Linda Huber seconded to approve the improvements. Nick Cole confirmed the area can be used for activities other than bocce ball. One owner felt it inappropriate to improve the area as it is owned by the developer. The motion carried unanimously.
Burnt Store Road Widening: Nick Cole gave an overview of the current status of the road widening project via a power point presentation. The widening will impact the Seminole Lakes side of the road. For a period of four to six months, Burnt Store Road will be closed between Acline and Route 41 while the Alligator Creek bridge is widened. There will be a temporary traffic light at Acline Road. The Board will consider closing the back gate (except for emergency vehicles) during the road closure for safety reasons. As of now, no sound barrier wall is planned. An owner asked is a noise study is required. The County does not require one as it is a County road.
New Business:
ARB: Jay Ward presented a request from 26400 Seminole Lakes Blvd. to install solar panels for their pool. Linda Huber moved, and Nick Cole seconded to approve the request. The motion carried. 26112 Stillwater Circle submitted a request to enclose their patio and install horizontal sliders. Linda Huber moved, and Nick Cole seconded to approve the request. The motion carried. 10227 Windsong Road submitted a request to extend and enclose the lanai across the back of the house. Linda Huber moved, and Nick Cole seconded to approve the request. The motion carried with Joe Ring abstaining as the request was for his home.
Access Control Payroll Increase: The hourly wages of the staff are reviewed annually. After some brief discussion, Nick Cole moved, and Joe Ring seconded to increase the Captains salary by fifty cents per hour and all others by twenty-five cents per hour effective May 1, 2008. The motion carried.
Burnt Store Road Wall Maintenance: As per the discussion during the Lakes, Roads & Maintenance Committee report, Joe Ring moved, and Jay Ward seconded to approve the cleaning, repair, and painting of the wall and removal of vegetation not to exceed $5,000. There was discussion about doing the work before the Burnt Store Road widening project. As the Burnt Store Road project will take some time to complete, it was decided to move forward with the wall repairs to prevent further damage. The motion carried.
Amenities Ad Hoc: As the membership did not pass the vote to spend monies on the study for the purchase of the amenities, Jay Ward indicated it was appropriate to dissolve the ad hoc committee. Jay Ward moved, and Linda Huber seconded to dissolve the committee. The motion carried. Accordingly, the ad hoc committee is dissolved with the thanks from the Board.
Director/Committee Assignments: The chair persons and oversight directors were announced for the various committees. The Committees are as follows:
Access Control – Nick Cole, Oversight Director; Jay Huber,
Committee Chair
Activities – Jay Ward, Oversight Director; Wayne Karlak, Committee Chair
CERT – Jay Ward, Oversight Director; Ray Negrycz, Committee Chair
Covenants – Linda Huber, Oversight Director; Kathy Feister, Committee
Chair
Creative Arts – Bob Toth, Oversight Director; Joy Scott, Committee Chair
Finance – Nick Cole, Oversight Director; Jim Taylor, Committee Chair
Grapevine – Jay Ward, Oversight Director; Linda Mack, Editor
Insurance – Bob Toth, Oversight Director; Dan Langone, Committee Chair
Landscape & Irrigation – Bob Toth, Oversight Director; Carol Larson,
Committee Chair
- Jay Huber, Chair for Irrigation
Maintenance/Lakes & Roads – Joe Ring, Oversight Director; Fred Eyrich,
Committee Chair
Pool – Bob Toth, Oversight Director, Galen Price, Committee Chair
Telephone Book & Elections – Linda Huber, Oversight Director, June Toth,
Chair
Website & Email – Linda Huber, Oversight Director; Dick Benckendorf,
Chair
Welcoming – Joe Ring, Oversight Director; Sue Ziegler, Committee Chair
Architectural Review Board (ARB) – Board is Oversight, Vice President,
Jay Ward, is Chair
Proposed Website Forum: Jay Ward began discussion on a proposed website forum. The Board’s feelings were divided in that the forum might possibly exacerbate the negative e-mails that are sent. However, with proper controls and a good moderator, this could be a good opportunity to bring Seminole Lakes communications to the next level. Linda Huber indicated she is in favor of the forum and volunteered to do some research and help develop, manage, and moderate the forum. Linda Mack also volunteered. Nick Cole added some comments about the need to check the technical aspects of this venture. One owner suggested that the forum be restricted to Seminole Lakes owner e-mail addresses only.
Hurricane Preparedness: Jay Ward reminded owners of the importance of notifying the gatehouse when they leave so that CERT knows who is on the property during a hurricane or other catastrophic event. The Board will be reviewing their hurricane preparedness routines.
Landscape Proposal: Bob Toth moved, and Jay Ward seconded to approve the two proposals to remove the crepe myrtles and replace with a Black Olive Shady Lady and a foxtail palm at the two locations. The crepe myrtles would be relocated. Linda Huber did not feel the crepe myrtles were given sufficient time to grow and should not be removed at this time. It was noted that Crepe Myrtles are dormant some months during the year. Bob amended his motion to have both replacements be Shady Ladies. The motion carried 4 to 1 with Linda Huber voting no. Owners were reminded that the Greenscapes contract calls for mowing every other week in April and will resume weekly mowing in May.
Stop Signs: Per the earlier discussion, Linda Huber moved, and Nick Cole seconded to approve the purchase of one 24 X 24 simulated wood sign to see if it is a viable alternative. The motion carried.
Next Meeting: The next meeting will be Monday, May 12, 2008 at 10:00am at the Burnt Store Presbyterian Church.
Comments for Future Consideration: None.
Adjournment: With no further business to come before the meeting adjourned at 12 noon.
Sherry Danko
Submitted for Linda Huber, Secretary