Minutes of the Board of Directors Meeting
Seminole Lakes Property Owners Association, Inc.
August 14, 2006
Call to Order: The meeting was called to order at 10:00 AM by Bob Toth, President, at the Burnt Store Presbyterian Church.
Establish a Quorum: A quorum was established with the following present: Bob Toth, Al DiSessa, and Linda Huber. Sandy Blaesing was absent. Also present was Sherry Danko, Star Hospitality Management.
Notice of Meeting: The meeting notice was posted in accordance with the Association Bylaws and Florida Statute 720.
Disposal of Minutes: Al Disessa moved, and Linda Huber seconded to approve the July 10th Board meeting minutes with the clarification regarding the insurance award (The total claim was $5,557.50 with a $1,000 deductible.). The motion carried.
Appointment of Director: Due to the resignation of Bob Foiles from the Board, Linda Huber moved, and Al DiSessa seconded to vote by secret ballot to appoint Dan Langone or Bob Mack to fill the vacancy on the Board. The motion carried. Sherry Danko distributed ballots to the Board. She collected the ballots and tallied the vote. Sherry Danko announced Dan Langone as the new member of the Board. Bob Toth asked Dan Langone to join the Board at the table. Bob Toth also announced that Dan Langone would oversee the insurance, telephone, and election committees.
Appointment of Vice President: Linda Huber moved, and Al DiSessa seconded to appoint Sandy Blaesing as Vice President. The motion carried.
President’s Report: Bob Toth stated that his August report is available in the Grapevine. August Report
Treasurer’s Report: Al DiSessa presented his Treasurer’s Report which indicated a July operating deficit of $693.76. The year-to-date surplus is $59,725.70. Variances for projected expenses included legal and gate maintenance. Al DiSessa also reported that Star continues to make progress with the accounts receivable. However, 30 owners still had not paid all or part of their July fees. Several had not paid June or even May. Overall, the Association remains on target with the spending plan. Treas Report
After some brief discussion on funding the pool rental, Al DiSessa moved, and Dan Langone seconded to approve the following budget adjustment to accommodate the pool lease: Reduce the Contingency Fund by $12,000, Common Area Maintenance by $4,000, and Entry Payroll, Tax & Fees by $5,400 and reallocate $21,400 to Pool Rental. The motion carried. One owner expressed his concern that reserve funds were being co-mingled and not being used properly. August Report
Old Business: None
New Business:
Six Cul-de-sacs: On behalf of the Lakes & Roads Committee, Bob Toth presented a report regarding the condition of the need to seal the six cul-de-sacs due to repairs after the hurricane. Linda Huber moved, and Dan Langone seconded to approve the project at a cost not to exceed $5,000. The motion carried. The project should be done in late August or September. Al DiSessa read a statement in favor of the project. August Report
ARB Bob Toth stated that our Covenants call for an Architectural Review Board (ARB) which the developer controlled from 1991 until 2002. When the POA took over from the developer, the board established an architectural review committee which had varying degrees of success, however, they were limited because they were not current on changing laws that control what a homeowners’ association can or cannot deny. Therefore, effective immediately, the Board has full responsibility for all ARB decisions. Sandy Blaesing, as Vice President, will be responsible for all functions of the ARB and will pick a director to assist her. August Report
Telephone Directory: Linda Huber discussed developing a vendor list for owners as a resource for names for home improvements and repairs. Jay Ward offered to chair a committee to gather this information and make available as a yellow pages component of the phone directory if approved. After discussion, it was agreed to look into the feasibility of this project.
Resident Recognition: Linda Huber asked an owner to pull a name from the batch of nominees for Resident of the Month. Joe Ring’s name was selected. Linda Huber read the nomination and indicated he would be given a gift certificate to River City Grill. MVP August
Committee Reports: Linda Huber introduced the Chairs or their representatives to present their committee reports.
Access Control: Jay Huber reported the back gate damages from the July 1st storm have been repaired. The front gate pole was blown off during another storm and remounted by the maintenance committee. Jay Huber also reminded owners to abide by the 19 MPH speed limit.
CERT: Ray Negrycz, CERT Committee Chair, suggested that owners should keep their guard up despite the down turn in predicted storms. Owners were reminded about evacuation and planning alternative routes. Please notify the access control staff if you leave the property. August Report
Covenants: Dick Swett and Kathy Feister presented a report for the Covenants Committee. They made mention of a Yard of the Month Program and a sign that will be placed in the winners’ yard and moved month to month. Also, moldy mailboxes, posts needing painting, weeds, and deteriorating lawns are the most consistent violations. Dick Swett reported that he had a positive response from real estate firms regarding the new signage requirements. The Committee has also been reviewing alternative roofing tiles and a presentation was made requesting that stone coated tile be approved for use. One owner felt a change in materials would be in conflict with the Covenants and need an amendment change. Bob Toth did not see that an amendment change would be necessary. Linda Huber read the section on "tile" in the Covenants. She noted that the language did not define the material of the tile. The Covenants Committee would like to have a meeting for any interested homeowner to meet with a vendor and learn about the alternate roofing material. August Report Give your Feedback
Visit alternative roofing tile vendors: www.gerardusa.com www.solarshieldmetalroofing.com www.stonehengeroofingproducts.com
Pool: Galen Price introduced the other members of the Committee. The Committee has developed rules which were approved by the Board and they will be monitoring the use of the pool, along with the maintenance and cleaning of the pool facilities and will work with the landlord on performance of contracted services. They are also looking for volunteers. Regarding a statement in the Association Rules & Regulations as it pertains to the pool which is not appropriate due to the rental agreement, Linda Huber moved, and Al Disessa seconded to suspend the statement for six months during the rental period. The motion carried. August Report
Tai Kwan Do Building: Bob Toth reported that the Bruce Ladd Company has purchased the building for its plumbing and electrical company. The building will not be open to the public. They wish to be good neighbors and will offer a 10% discount to Seminole Lakes owners.
Management: Sherry Danko reported that Star continues to make progress with the accounts receivable. In particular, she reported on the progress of the significantly overdue accounts. Sherry Danko also announced that 36 AVOs were handled by Greenscapes. Owners were reminded to include their addresses on the AVOS for speedier service.
Next Meeting: The next meeting of the Board of Directors will be Monday, September 11, 2006 at 10:00am at the Burnt Store Presbyterian Church.
Comments for Future Consideration:
Owners’ comments included: "misleading to say that there is over $400,000 in reserves"; "happy to have the pool as an asset but doesn’t agree with the lease purchase statement in the rental agreement"; and it was "recommended that completed AVOs be returned to the owners".
Adjournment: With no further business to come before the Board, Al DiSessa moved, and Linda Huber seconded to adjourn the meeting. The motion carried, and the meeting adjourned at 11:25 PM.
Sherry Danko
Submitted for Linda Huber, Secretary