Seminole Lakes Property Owners Association
Board of Directors Meeting
April 11, 2011
Minutes

Call to Order: Bob Toth called the meeting to order at 10:00 AM. At the Burnt Store Presbyterian Church.

Establish a Quorum: A quorum was established with the following present: Bob Toth, Fred Eyrich, Al DiSessa, and Bill Murphy. Linda Huber was absent.

Also present, was Sherry Danko, from Star Hospitality Management.

Proof of Notice: The meeting notice was distributed and posted as per the Association Bylaws and Florida Statute 720.

Disposal of Minutes: With no additions or corrections, the February 14, 2011 and March 14, 2011 (organizational) minutes were considered accepted.

President’s Report: Bob Toth opened his report by stating that ownership of the Bruce Ladd building reverted back to the former owner due to the non-payment of the mortgage. It appears the building has been rented to a graphics company, and homeowners were reminded to be cautious with the potential increase in traffic.

Treasurer’s Report: Al DiSessa reported that March was the first month with a deficit for 2011…totaling $3,875. This was primarily due to the charge from the CPA firm for the audit and tax return with some other expenses running over or under the budgeted amount. The balance sheet continues to reflect the excellent financial shape of the POA with operating and reserve funds totaling $805,899.26. At the March 23^rd workshop, the Board determined that the previously approved investment committee was unnecessary since all our investments should adhere to three basic criteria. One, they should contain zero risk of principal; two, be fully insured by the F.D.I.C; and, three, provide interest income at prevailing market rates. Al DiSessa made a motion to reverse the Board’s previous approval for the creation of an Investment Sub-Committee and for the Board of Directors to continue, as in the past, to manage the investments within the parameters of the above-mentioned 3-point criteria. Fred Eyrich seconded the motion. Bob Toth noted this was an appropriate and conservative position to take. The motion carried.

Committee Reports:

Lakes, Roads, & Maintenance: Bill Murphy reported, on behalf of Bud Nelson, that there was no real update since the annual meeting. The improvements to the guardhouse have been ongoing. Ceramic tile will be installed shortly in the bathroom. In the future, the committee will be addressing some pot holes in the streets. Fred Eyrich added that the street and stop signs are being cleaned and painted.

Landscaping: Jim Marchky reported the past few weeks had been busy with plantings, trimming and removing overgrown branches near the tennis courts, laying down mulch, and the removal of palm fronds in a few areas. The committee is communicating with the City regarding tree plantings along the Burnt Store Road wall as the noise and dust level have increased from the construction. Costs have not been finalized.

Management Report: Sherry Danko reported on the current accounts receivable (8 owners owe for more than one month and 29 owners owe for April). There were 9 AVOs and 0 work orders submitted to Greenscapes. Sherry Danko also gave an overview of violation letters mailed since the February Board meeting (20 letters) most of which were for weeds and dirty roofs.

Burnt Store Road: Bob Toth reported on the activity pertaining to the new water and sewer lines. The Burnt Store Road closure at Acline Road has been moved to April 28^th. Shortly before that date, the temporary traffic light at Acline and Route 41 will be activated. Residents were cautioned when the using the back gate due to the increase in traffic. Bob Toth also announced the dewatering is nearly complete and should make residents happy along the wall as it has been noisy. Overall, the County and contractor have been responsive to the POA’s concerns.

Investment Committee: Addressed during the Treasurer’s Report.

Architectural Review:  Fred Eyrich presented the following.

The following were Prior Approved:

Pavers:
10328 Windsong
10220 Windsong
10191 Arrowhead
26351 Stillwater

Owners were reminded the POA or landscape contractor could not be held responsible for damage to the pavers.

Shutters:
26376 Feathersound

Install entrance screen door, remove dead shrubs to be replaced later, and replace garage lights:
10501 Serernoa

Landscaping:
10196 Windsong
26235 Stillwater

Painting (All of these are painting jobs with either the same color or colors similar to other colors used elsewhere in Seminole Lakes)
26112 Feathersound
26322 Feathersound
26071 Seminole Lakes Blvd.
26376 Seminole Lakes Blvd.
26394 Seminole Lakes Blvd.
26114 Stillwater
26235 Stillwater

Replace side garage door:
210268 Shadow Run

Paint & Remove Trees:
10313 Shadow Run (tree removal pending)

Fred Eyrich moved, and Al DiSessa seconded to approve all of the requests. The motion carried. Owners were reminded to submit requests two weeks prior to the Board meeting for consideration.

Pool Lease Renewal: Bob Toth advised the current pool rental agreement, which includes the exercise room and tiki hut, expires at the end of April 2011. The developer pays the real estate taxes and repairs to the exterior of the building. Operating expenses are paid by the POA, and repairs are split after the POA pays the first $500. The proposed renewal for May 1, 2011–April 30, 2013 reduces the rental amount to $1,000 per month for the first year and $900 per month for second year. The POA will pay the first $450 of repair costs with amounts beyond that being split between the developer and the POA. All other terms and conditions remain the same. Bob Toth moved and Bill Murphy seconded to approve the renewal of the pool rental agreement for two years per the afore-mentioned terms. The motion carried.

Next Meeting: The next meeting will be May 9th at 10:00 AM.

Relay for Life: Bill Murphy thanked the residents who participated in the Relay for Life POA Team, especially Gayle and Linda Morris. The Team raised over $10,000.

Community Club: In response to Bob Toth’s question, it was noted that it is likely the developer would host most activities next year and they would be open to all residents.

Kudos: An owner congratulated the Board, the many volunteers, and Greenscapes for a job well done.

Adjournment: With no further business to come before the Board, the meeting adjourned at 10:30 AM

Submitted by,

Sherry Danko

For Linda Huber, Secretary